Executive Assistant

Job Description

We are looking to hire an independent and personable Executive Assistant to work closely with the CEO of AWAL. The successful candidate will have previous support experience in a fast-paced, dynamic environment as well as a track-record of managing ever-changing schedules, conflicting priorities and planning international travel and communication across multiple time zones. As a natural extension of the CEO of AWAL, you should be an excellent communicator and able to build a trustworthy relationship among internal teams as well as external contacts.

What you'll do:
• Serve as the primary liaison for staff, clients, and industry contacts maintaining credibility, confidentiality, and trust
• Heavy scheduling and calendar management
• Rolling calls
• Monitor and prioritize executive's emails
• Oversee extensive domestic and international travel arrangements
• Process and submit expenses on a monthly basis
• Maintain executive's external contacts
• Assist with meeting prep, agendas and dissemination of notes/action points
• Maintain a strict level of confidentiality
• Ad-hoc projects and administrative support as needed
• Provide support for CEO's direct reports when they travel to Los Angeles

Who you are:
• 3+ years' experience working in administrative position
• Previous experience working under a C-level executive is preferred
• Strong written and verbal communication skills
• Excellent interpersonal skills
• High attention to detail and strong time management skills
• Ability to work independently
• Highly proficient with Microsoft Office
• Demonstrated ability to take initiative, manage a changing schedule and anticipate needs

What we give you:
• You join an inclusive, collaborative and global community where you have the opportunity to fuel the creative journey
• A modern office environment designed to foster productivity, creativity, and teamwork
• Our Hybrid with Flexibility approach combines the flexibility of remote working with the benefits of in-person collaboration whenever we need to come together to do our best work. Managers will partner with their teams and employees to establish work arrangements that meet the business, team, and individual needs.
• An attractive and comprehensive benefits package including medical, dental, vision, life & disability coverage, and 401K + employer matching
• Voluntary benefits like company-paid identity theft protection and resources for pets, mental health and meditation resources, industry-leading fertility coverage, fully paid leave for childbirth or bonding, fully paid leave for caregivers, programs for loved ones with developmental disabilities and neurodiversity, subsidized back-up child and elder care, and reimbursement for adoption, surrogacy, tuition and student loans
• We invest in your professional growth & development
• Time off for a winter recess

California based applicants have certain rights under California law. Please see our California Recruitment Privacy Policy for more details.

The anticipated annual base salary does not include any other compensation components or other benefits that an individual may be eligible for. The actual base salary offered depends on a variety of factors, which may include as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job.

California Pay Range

$60,000 - $70,000 USD

Jobcode: Reference SBJ-rv2qpj-18-217-163-75-42 in your application.