Executive Assistant To The COO, Atlantic Music Group

Job Description

Job Title: Executive Assistant to the Chief Operating Officer, Atlantic Music Group

A little bit about our team:

Here at Atlantic Music Group, we live and breathe music, and we're looking for a dynamic Executive Assistant to support our Chief Operating Officer in driving our vision forward.

Your role:

As the Executive Assistant to the COO, you will support a key leader in all facets of their duties and responsibilities, providing high-level administrative and organizational support. You will carry out standard, sophisticated and confidential administrative/clerical duties that may require considerable experience, skill, and knowledge of organization policies and procedures.

Here you'll get to:
• Manage and schedule the executive's numerous day-to-day events, such as- setting up conference calls, running point for in-person meetings, answering phones, directing calls, and taking messages
• Ensure executive is running on time for each call and meeting, take diligent notes in meetings, and build action item lists where needed
• Serve as a reliable contact between internal and external partners, communicate high priorities to the executive in a timely manner
• Create and/or edit business documents such as reports, presentations, and briefs
• Manage confidential projects and ensure the successful delivery of objectives aligned with the position's strategic goals
• Prepare correspondence (memos, emails); Read and speak to materials and documents, recognize critical data and information, and effectively communicate vital information
• Process and maintain T&E expenses for the COO via Concur
• Uphold and conduct work within the standards and procedures of the company's Code of Conduct and core values
• Partner with Facilities and IT to ensure the office of the executive is maintained, and conference rooms are in working order
• Coordinate frequent travel for executive both domestic and internationally and accompany on travel as needed
• Arrange gifts, donations, and charitable contributions on behalf of AMG within budget and the Code of Conduct
• Complete ad hoc projects, as needed

We'd love it if you had:
• 5+ years experience as an Executive Assistant or an Administrative Assistant, supporting at an executive level, ideally in the entertainment or music industry.
• Knowledge of general business practices and industry trends
• Possess a strong and timely work ethic; excellent organization skills and focused attention to detail
• Demonstrate innovation through thoughtful suggestions of change/improvements within the scope of work
• Proficiency with Google Workspace (Docs, Sheets, Slides, etc.)
• Demonstrated ability to quickly master new technologies and adapt to evolving tools and systems with enthusiasm and proficiency
• Exhibit an independent work style, foresight, and initiative
• Demonstrate a high level of customer service and phone etiquette for both internal and external clients; Excellent written communication and interpersonal skills
• Experience with confidentiality and handling sensitive information with discretion
• Expertly collaborate and flex to all levels of the organization, high-profile individuals, clients, and vendors
• A genuine love for music and an understanding of the industry.
• Ability to travel with executive on an as-needed basis

About us:

As the home to 10K Projects, Asylum, Atlantic Music Group, East West, FFRR, Fueled by Ramen, Nonesuch, Parlophone, Rhino, Roadrunner, Sire, Warner Records, Warner Classics, and several other of the world's premier recording labels, Warner Music Group champions emerging artists and global superstars alike. And our renowned publishing company, Warner Chappell Music, represents genre-spanning songwriters and producers through a catalog of more than one million copyrights worldwide. Warner Music Group is also home to ADA, which supports the independent community, as well as artist services division WMX. In addition, WMG counts film and television storytelling powerhouse Warner Music Entertainment among its many brands.

Together, we are Warner Music Group: Independent Minds. Major Sound.

This position requires a minimum of four days per week in the office. We value in-office collaboration and believe it's essential for talent development and fostering strong working relationships.

#LI-Onsite

Salary Range

$30.00 to $40.00 Hourly

Salary ranges are included for job postings where required by law. The actual base pay is dependent upon many factors, such as work experience and business needs. The pay range is subject to change at any time dependent on a variety of internal and external factors.

Links to relevant documents:

2025 Benefits At A Glance final.pdf

EVerify Participation Poster.pdf

Right To Work .pdf

Jobcode: Reference SBJ-mk62k6-18-97-14-90-42 in your application.