Administrative Assistant, Marketing

Job Description

The Administrative Assistant is responsible for supporting three project managers in the marketing department and will be responsible for liaising between the label and our artists and managers across Columbia's roster. The Assistant will also help to ensure the efficient day-to-day operation of the department by successfully accomplishing the following responsibilities:

What you'll do:
• Act as a liaison between product managers and a wide array of internal and external contacts including senior management, industry contacts, artists, artist managers, internal departments, etc.
• Schedule meetings, conference calls, answer phones and provide administrative support for three product managers and back-up support for other members of the department as needed.
• Assist with the creation and maintenance of marketing plans, one-sheets and other assets for artists
• Help compile weekly status reports and sales information on behalf of assigned artists, including sales data, streaming and digital stats on a regular basis.
• Work closely with internal creative team and external vendors to create digital, print, television, radio, online and outdoor advertising assets, album package layouts, point of sale materials, and promotional items.
• Assist with the management of project budgets, promotional trips, travel, work orders and more for assigned artists.

Who you are:
• Someone with strong computer skills including MS Office (Word, Excel & Outlook), Photoshop and an intimate knowledge of the social networks and DSPs. Will need to learn a variety of other computer systems including Mediabase, BDS, and RPS.
• Successful candidate will possess a positive attitude, an eagerness to learn and a demonstrated ability to thrive in a fast-paced work environment while juggling multiple tasks and priorities.
• A proactive, flexible, self-starter who has strong problem solving, social, and interpersonal skills.
• A strong communicator who is able to manage time and priorities, set and achieve goals and juggle multiple projects/deadlines simultaneously and balance workload between Product Managers and overall team.

What we give you:
• You join an inclusive, collaborative and global community where you have the opportunity to fuel the creative journey
• A modern office environment designed to foster productivity, creativity, and teamwork
• An attractive and comprehensive benefits package including medical, dental, vision, life & disability coverage, and 401K + employer matching
• Voluntary benefits like company-paid identity theft protection and resources for pets, mental health and meditation resources, industry-leading fertility coverage, fully paid leave for childbirth or bonding, fully paid leave for caregivers, programs for loved ones with developmental disabilities and neurodiversity, subsidized back-up child and elder care, and reimbursement for adoption, surrogacy, tuition and student loans
• We invest in your professional growth & development
• Time off for a winter recess

This position requires that the job candidate be fully vaccinated against COVID-19. Please note that an applicant will be considered fully vaccinated two weeks after their second dose in a 2-dose vaccine series (Pfizer or Moderna), or two weeks after a single-dose vaccine (Johnson & Johnson's Janssen vaccine). The Company will consider requests for reasonable accommodations for documented medical reasons and for sincerely held religious beliefs in accordance with applicable law. Please do not include proof of vaccine status or any indication of a possible request for an accommodation when submitting your application materials. If applicable, the Company will follow up with you directly to request proof of vaccination and to discuss any potential accommodations.

Jobcode: Reference SBJ-gqnw09-18-226-177-223-42 in your application.