Office Assistant

Job Description

Position Overview

As the Office Assistant, you will wear multiple hats while supporting the Sales and Marketing teams covering a variety of tasks including the maintenance of the Singapore office. This role will play an important role in assisting SideFX with the opening of the office. You are a reliable, tech-savvy, self-starter who enjoys working on a variety of different tasks each day. Due to the nature of the responsibilities of this role, you will be required on-site at our Singapore office every day.

Key Duties and Responsibilities

General Office Administration
• Assist in the daily management of all administrative and operational aspects of the Singapore office to create an efficient, positive, friendly, and collaborative environment.
• Ensure appropriate office furniture is ordered and that the office is always well appointed.
• Assist with ensuring all IT systems work with LA and/or Toronto.
• Collect and distribute mail to Toronto and LA when required.
• Keep stock of, order and maintain office supplies.
• Obtain and distribute key cards and parking passes for Singapore employees.
• Act as the liaison between SideFX and building landlord/sublessee.

Sales and Marketing Support:
• Update the customer data base (CDB) with new and existing customer information.
• Help with the organization and marketing of small client and industry events in Singapore.
• Support sales team with office client visits and user groups.
• Provide travel related support for all Singapore staff.
• Collaborate with the Marketing team in Toronto to order and distribute general swag for our Asia Pacific customers.
• Work with both the Marketing and Sales team to create standard sales information for our Asia Pacific customers, ensuring the information is culturally appropriate.

Cultural Ambassador
• Assist with imparting the SideFX work culture into our Singapore office.
• Organize and execute staff events for all Singapore employees.
• Assist with the onboarding of new Singapore staff.
• Keep the SideFX executive team updated with day-to-day office functions as necessary.
• Other duties as required.

Requirements
• Post secondary degree or equivalent experience
• Proven ability to maintain a high degree of confidentiality
• Proven ability to exercise judgement, make decisions and take initiative
• Ability to work well both independently and in a nimble team environment
• Tech savvy, with demonstrated ability to learn new software and technologies and document processes, including new Excel and Word features and functions as required.
• Friendly and welcoming with a good sense of humour
• Solid working knowledge of Microsoft Word, Excel and Power Point
• Flexible, with the ability to manage multiple tasks at once and shift priorities quickly
• Excellent time management and organization skills with a strong attention to detail
• Well developed ability to read calendars, manage competing appointments, and schedule meetings
• Excellent oral and written communication skills in English, with Mandarin communication skills being preferred, but not required.
• Flexibility to work off hours and attend meetings in the EST and PST times zones

Location

Singapore Office

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SideFX is committed to inclusion and diversity. We encourage all qualified applicants to apply. Accommodation will be provided to candidates with disabilities, upon request.

Jobcode: Reference SBJ-gq72ez-3-145-42-128-42 in your application.