Executive Assistant To Chief Innovation & Design Officer

Job Description

GENERAL INFORMATION

JOB TITLE: Executive Assistant to Chief Innovation & Design Officer

DEPARTMENT: Information Technology

REPORTS TO: Chief Innovation & Design Officer

LOCATION: Los Angeles, CA or New York

Join Our Team!!!

We are a global award-winning media production company showcasing original storytelling through a global lens. We fearlessly challenge and entertain audiences through our television and streaming, editorial, scripted, and unscripted audio content. We have an exciting Executive Assistant to Chief Innovation & Design Officer position open in our Los Angeles or NY office.

The Executive Assistant will provide executive-level support to the Chief Innovation & Design Officer. The primary responsibility of this role is to provide top-level daily logistical support to the Chief Innovation & Design Officer. A successful candidate will be adept at managing up with the ability to strategically coordinate schedules, projects, meetings, and act as a gatekeeper - ensuring the Chief Innovation & Design Officer can focus on their highest level of work.

THE DAILIES - YOUR IMPACT:
• Answer and connect phone calls on digital phone system.
• Track departmental tasks and projects to ensure appropriate prioritization of projects.
• Organize internal and external meetings or events including arranging and providing all logistical information.
• Ensure consistent and efficient interaction with other assistants across Shondaland.
• Track and reconcile monthly expenses and complete and submit expense reports.
• Manage merchandise sample process; working collaboratively with our partners to receive and return samples while managing product production timelines.
• Manage travel arrangements and creating itineraries.
• Manage contacts and maintain positive external partner relationships.
• Manage department gifting needs; sourcing and executing gifts for birthdays, show milestones, etc.
• Assist with design projects as needed, overseeing deliveries and vendors where applicable.
• Conduct preliminary research on a variety of topics; draft materials as needed.
• Track and keep an up-to-date matrix of all company content production and air schedules.
• Unlock and lock offices daily, managing any repairs and maintenance issues as they arise.
• Assist in the planning and implementation of company events and gifting including but not limited to professional development off-sites and holiday parties.
• Other relevant duties as assigned.

YOUR ESSENTIALS - QUALIFICATIONS:
• A minimum 3 - 5 years' experience providing administrative support to high-level executives required; 2-3 years in the entertainment or related field a plus.
• Associate or Bachelor's degree from an accredited college or university preferred.
• A minimum of 5% travel possible. Must have reliable form of transportation.
• Strong verbal skills and top-notch writing skills are a must.
• Highly organized, detail-oriented, self-motivated, with proven strategic problem-solving abilities.
• Ability to work in a fast-paced and sometimes unpredictable environment; works well under pressure and tight deadlines while maintaining professional discretion.
• Ability to consistently apply good judgment and make good decisions.
• Experience managing complex logistics.
• Experience with domestic and international business travel arrangements, coordinating meetings and tracking expenses.
• Proficient in MS Office Suite, Google Suite, Slack, digital phone systems and calendaring.
• Self-starter, work independently, solution-focused with the ability to take initiative and multitask.
• Proactive and anticipates needs; learning executive's needs and the organization's priorities.
• Enthusiasm to learn and contribute new ideas for efficiencies.
• Outstanding interpersonal skills and preference for collaboration with proven success working with others; ability to work with high-profile individuals externally, as well as collaborate internally.
Our full-range benefits package includes company paid individual medical, dental, vision, Life, 401k, FSA, STD/LTD, EAP, Paid time off, and hybrid/flexible work, among others.

Diversity, Equity, Inclusion, and Accessibility are core values at Shondaland. We are an Equal Opportunity Employer, and our team members enrich our powerful storytelling through their different strengths, background, and experiences. Our shared culture of inclusion and belonging includes race, gender identity, age, disability status, veteran status, sexual orientation, religion, and many other parts of one's identity. All our team member's points of view are key to our success--inclusion and creating a space of belonging is everyone's responsibility.

Jobcode: Reference SBJ-gxxbz1-3-15-221-67-42 in your application.