Administrative Assistant, Human Resources

Job Description

Scanline VFX is an award-winning leader in the visual effects industry with 7 studios worldwide. Founded in 1989, we are now a diverse team of over 1,200 from all over the world. We believe in the power of storytelling and are committed to helping filmmakers realize their artistic vision. Eyeline Studios, our virtual production division, is rethinking the future of real-time filmmaking by providing creators unmatched flexibility. Netflix's investment in both Scanline VFX and Eyeline Studios empowers us to continue to push the boundaries of what is possible in digital content creation.

commitments.

The Role:

We are seeking an experienced Administrative Assistant to support our executives at our Netflix and Siren Studios located in Los Angeles, CA based in-office on a hybrid schedule.

A successful candidate will be self-motivated, proactive, quick-thinking, flexible, able to juggle multiple and diverse responsibilities. They will need to have a strong emphasis on organization and unwavering attention to detail at all times as well as an interest and enjoyment in planning team activities and events. This is a demanding and fast-moving position that requires someone who is able to exercise good judgment and significant initiative.

Specific responsibilities include, but are not limited to:
• Maintain calendars for 2-3 Executives and alignment with their direct reports, including scheduling meetings both internally and externally, and booking various events
• Coordinate travel arrangements, both domestically and internationally, including passport renewals and processing visas
• Plan team and cross-functional offsites through coordination with hotels and vendors for lodging, catering, flights, A/V, and transport
• Process expense reports
• Assist with onboarding new hire tasks for this team
• Display professionalism in communication with internal and external partners
• Ability to handle special projects and ad hoc requests as needed, e.g. assistance with preparing a presentation, org charts, spreadsheets, etc.

Qualifications:
• 5+ years as an Executive/Administrative Assistant
• Prior experience supporting executives is preferred
• Event organization experience
• Strong written and verbal communication skills and the ability to multi-task
• Proficiency in Google Workspace preferred: Gmail, GCalendar, Google Docs, Google Groups, MS Word/Excel
• Ability to be discrete and maintain confidential information
• Understanding of how to prioritize and respond accordingly
• Team-player who operates in a fast-paced team-oriented setting

Inclusion is a Netflix value and we strive to host a meaningful interview experience for all candidates. If you want an accommodation/adjustment for a disability or any other reason during the hiring process, please send a request to your recruiting partner.

We are an equal-opportunity employer and celebrate diversity, recognizing that diversity builds stronger teams. We approach diversity and inclusion seriously and thoughtfully. We do not discriminate on the basis of race, religion, color, ancestry, national origin, caste, sex, sexual orientation, gender, gender identity or expression, age, disability, medical condition, pregnancy, genetic makeup, marital status, or military service.

Jobcode: Reference SBJ-o1w0v6-18-97-9-171-42 in your application.