Executive Assistant

Job Description

Scanline VFX, empowered by Netflix , is an award-winning, global leader in the visual effects industry with 7 studios worldwide. Founded in 1989, we are a team of over 1000 made up of diverse backgrounds and nationalities. Nowadays, Eyeline Studios, our virtual production division, is rethinking the future of real-time and AI-powered filmmaking by providing content creators with unmatched flexibility.

Join us and help build the pixels of the future!

As Executive Assistant to the COO and executive team at Scanline VFX, no two days are the same. Your responsibilities will include managing complex calendars, travel plans and associated expenses, editing key emails and memos, and coordinating with administrative support across the business organization. To be successful in this role, you will need to be a strong communicator, highly detail-oriented, and able make judgment calls and move quickly.

You will partner with the global team of Executive Assistants and help drive the development of best in class practices and processes, including aligning the executive group across multiple time-zones.

KEY RESPONSIBILITIES
• Calendar management for COO and studio leadership such as scheduling internal and external office meetings and personal appointments
• Travel management; scheduling, tracking, organizing, planning and ensuring all information is delivered in a concise and timely manner
• Personal tasks and errands, phone call screening, correspondence and document preparation, personal bill payment, record keeping, reporting, credit card reconciliation, household payments etc.
• Prioritize people and situations in need of attention and manage VIPs, confidential and sensitive information with the appropriate judgment and discretion
• Create and maintain personal action items, to-do-list, and follow up and follow through proactively maintaining and providing status updates

QUALIFICATIONS & EXPERIENCE
• Minimum four (4) years of experience as an Executive and/or Personal Assistant
• University or College Degree/Diploma in Administration or Industry related in a production environment (preferred)
• Expert in MS Excel and MS Word and office suite
• Expert in calendar administration (Google) and basic Confluence maintenance knowledge (preferred)
• Proficient in organizing worldwide travel and accommodation.
• Self-motivated, highly organized, and results oriented. You can manage and prioritize multiple tasks simultaneously
• Solution oriented; strong analytical and problem-solving skills
• Polite, easy-going, patient and service-oriented. You have a can do attitude
• Exceptional verbal and written communication skills
• You look for new ideas and creative solutions to overcome challenges
• Balances a strong work ethic and going-the-extra-mile enthusiasm with levity and humility. You have a contagious energy and dedication while enjoying the process and understand where you fit in the overall group or structure

At Scanline VFX, we strive to set the highest standard of quality in everything we do. We are constantly challenging ourselves to break new ground and exceed expectations. We value curiosity and believe that great ideas come from everyone. As an applicant, know that we are committed to ensuring you receive equal treatment when applying for a career with us.

Jobcode: Reference SBJ-g669zj-3-142-197-198-42 in your application.