Full Time Job

Executive Assistant, Global Travel


New York, NY 06-18-2022
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  • Paid
  • Full Time
  • Senior (5-10 years) Experience
Job Description
Overview & Responsibilities

Paramount is looking for an Executive Assistant to join the Global Travel Strategies and Operations Department!
• Review high volume of time sensitive emails; file, flag and prioritize accordingly
• Accommodate and prioritize internal meetings, conference calls, vendor appointments, events and other ad hoc situations that arise from email communications
• Maintain cohesive project filing system including maintenance of shared drives
• Monitor, respond to and distribute incoming communications in a timely manner
• Manage content and flow of information to senior executives and within department
• Coordinate complex schedule and calendar
• Handle all incoming and outgoing calls and keep log of calls
• Liaise with C-Level office staff to assist with executive travel and concerns as they arise; flag urgent requests and ensure responses in a timely manner
• Organize departmental assignments from SVP, ensure follow up and timelines are met
• Provide high level administrative support, including drafting and editing e-mails and preparing communications and presentations on the executive's behalf
• Coordinate and book business travel for SVP
• Reconcile and submit expenses monthly
• Update extensive vendor contact database
• Handle office operations: review staff calendars (appointments and PTO), order office supplies
• Liaise with building services and IT support as needed
• Producing financial reports and analytics

Basic Qualifications
• Assosciates or Bachelors Degree preferred.
• 5 + years of experience providing support at the executive level; travel industry experience is highly desirable
• Exemplary computer skills and in-depth knowledge of relevant software such as MS Office Suite (Excel, Word and PowerPoint)

Additional Qualifications
• Knowledge of standard office administrative practices
• Ability to multi-task in a high volume, fast-paced work environment and prioritize tasks
• Excellent communication skills, both written and oral; ability to interface with C-level execs and vendors
• Problem solving skills; keen judgment and decision-making ability; sense of urgency
• Proactive nature-can anticipate needs of SVP
• Ability to be discrete and handle confidential information
• Exacting attention to detail and accuracy
• Flexibility in tasks, hours worked (expected OT on short notice) and ability to come into the office and/or work from home as needed

Paramount is an equal opportunity employer (EOE) including disability/vet.

Jobcode: Reference SBJ-d5w160-44-192-94-86-42 in your application.

Company Profile

ViacomCBS is a leading global media and entertainment company that creates premium content and experiences for audiences worldwide. Driven by iconic consumer brands, its portfolio includes CBS, Showtime Networks, Paramount Pictures, Nickelodeon, MTV, Comedy Central, BET, CBS All Access, Pluto TV and Simon & Schuster, among others.