Executive Assistant & Newsroom Administrator

Job Description

The Hill is seeking a proactive and highly organized Executive Assistant & Newsroom Administrator to provide dedicated executive support to the SVP of Content and manage key administrative functions within the newsroom. This hybrid role focuses on ensuring seamless day-to-day operations for both the SVP and broader newsroom, balancing high-level executive support with essential office and workflow coordination, and other duties as needed. This position is fully on-site and requires in-office presence five days a week.

Key Responsibilities:
1. Executive Support to SVP of Content
- Manage the SVP's complex calendar, including scheduling internal and external meetings across multiple time zones and prioritizing competing demands.
- Coordinate domestic and international travel arrangements, preparing detailed itineraries and handling any changes in real-time.
- Prepare, submit, and reconcile expense reports on behalf of the SVP using Concur, ensuring timely and accurate processing.
- Anticipate needs and provide proactive support to keep the SVP's daily workflow organized and efficient.
2. Newsroom Administration & Operations
- Assist with Accounts Payable, including invoice processing, vendor coordination, and reconciliation of corporate credit card spending.
- Act as delegate for company PCard expense reporting, ensuring proper coding, documentation, and compliance with expense policies.
- Manage royalty payments and support quarterly 1099 reporting for freelance contributors, working closely with Finance and Editorial teams.
- Coordinate with technical operations team to order and maintain office supplies; coordinate repairs, service orders, and food deliveries for business meetings, tracking participants for expense reporting.
- Monitor and maintain conference room schedules, ensuring optimal use of meeting spaces.
3. Communications & Correspondence
- Coordinate newsroom-wide and company-wide communication of business updates as needed.
- Review, route, and respond to reader correspondence, press releases, and other general mail, ensuring timely action by relevant teams.
- Manage the newsroom's ''Reader Messages'' inbox, forwarding article edits, ad inquiries, and subscription questions to appropriate contacts.
Qualifications:
- 3+ years of experience as an executive assistant, preferably supporting senior leadership in a fast-paced media or content-driven environment.
- Proven ability to manage complex calendars, travel logistics, and expense reporting with precision.
- Strong organizational skills and attention to detail, with the ability to juggle multiple priorities independently.
- Familiarity with Concur, Adobe, Microsoft Office Suite; experience in Accounts Payable and office management is a plus.
- Excellent written and verbal communication skills, with a professional demeanor and proactive problem-solving approach.
- High level of discretion, integrity, and ability to handle sensitive and confidential information.
Work Environment:
This position is based in The Hill's Washington, DC headquarters and requires full-time, on-site presence five days a week to support executive leadership and newsroom operations.
All qualified candidates are encouraged to apply. We value the contribution of our employees and recognize their efforts by offering a competitive compensation plan $22.50-$24.00 hourly. Benefits: Our comprehensive benefits package for full-time employees includes, but not limited to, medical (with multiple plan options), dental, and vision insurance, paid time off, a 401(k) with company matching contributions, Paid Parental leave, life insurance and more. Part time employees are eligible for 401(k) and any local/state leave plans. Union positions are subject to the benefits outlined in their Collective Bargaining Agreement.
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Jobcode: Reference SBJ-36jz34-216-73-216-62-42 in your application.