Team Assistant To VP, HR

Job Description

Responsibilities

NBCUniversal is one of the world's leading media and entertainment companies in the development, production, and marketing of entertainment, news, and information to a global audience. NBCUniversal owns and operates a valuable portfolio of news and entertainment television networks, a premier motion picture company, significant television production operations, a leading television stations group, and world-renowned theme parks.

At NBCUniversal, we believe in the talent of our people. It's our passion and commitment to excellence that drives NBCU's vast portfolio of brands to succeed and we take pride in all that we do and all that we represent. It's what makes us uniquely NBCU. A role in our HR team enables you to be a brand ambassador throughout the organisation. Here you can create the extraordinary.

Job Description
OVERVIEW

This is a dual role, providing high quality, confidential and efficient PA support to the VP, HR Universal International Studios & Production as well as Team Assistant duties to enable the HR teams to deliver first-class employee administration, operational and engagement activity support.

KEY RESPONSIBILITIES

PA:
• Extensive diary management: organising and scheduling meetings, providing availability and proactively planning ahead to pre-empt and avoid conflicts.
• Prioritise and manage the volume of meetings and requests for attendance, ensuring VP HR is aware of any preparation required in advance.
• Minute taking / preparation & distribution of meeting agendas for regular HR meetings.
• Create and build presentation materials for the VP HR & wider HR team.
• Building and maintaining strong communication networks with other PA/EAs and across the International HR Community & US studios.
• Maintaining shared drives and team administration.
• Finance management: raising POs & processing confidential invoices.
• Processing expenses for the VP HR.
• Scheduling & booking travel as required by VP HR & HR Directors.
• Supporting with team lifecycle events for the HR team: anniversaries, birthdays, arranging cards / gifts etc.
• Purchasing and managing.
• Other ad hoc requests: booking couriers, coordinating IT equipment requests, preparing presentations & meeting documentation and assisting with travel arrangements for the VP and the HR team.

Team Assistant:
• Assist the HR Director UIS on employee projects as required.
• Assist in any program rollouts across Production & International Studio.
• As required, assist the HR directors in scheduling meetings that require global attendance.
• Support administrative duties on employee engagement activities, such as; recognition events, summer social gatherings and information sessions & presentation.
• Liaising with International IT & facilities teams to ensure smooth running of events & team equipment.
• Assist with the onboarding of new team members and contractors to the team.
• Partnering with the UIS communications teams to ensure events are marketed in line with UIS branding.
• Driving community discussions on the chat channel.
• Assisting the HR director on promoting events.
• Generate bi-weekly, monthly and ad hoc employee data reports on behalf of the HR Directors.
• Support employees to self-serve using appropriate HR systems or Benefits portal.

Qualifications

SKILLS AND EXPERIENCE:
• A methodical, accurate and organised approach, with excellent attention to detail.
• A calm and professional manner.
• Proven ability to prioritise, multitask and meet deadlines in a busy, ever-changing environment.
• A proactive and flexible attitude in managing multiple time zones and complexities.
• A passion for Human Resources and Diversity, Equity and Inclusion.
• Ability to manage your time effectively and work autonomously with limited need for guidance and supervision.
• A willingness to learn, being solution orientated and curious with an appetite to continually review and improve processes.
• The ability to remain discreet and professional and maintain confidentiality of information.
• A strong customer service ethos.
• Enjoys working as part of a team.

QUALIFICATIONS/ REQUIREMENTS:
• Excellent computer skills: strong knowledge of Office 365 (Outlook / Excel / Word / PowerPoint / Teams).
• Experience using an HR system desirable (i.e. SAP).
• Excellent organisational skills.
• Strong interpersonal skills.
• Strong written and verbal communication skills.
• Fluent in English.

Additional Information

NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. NBCUniversal will consider for employment qualified applicants with criminal histories in a manner consistent with relevant legal requirements, including the City of Los Angeles Fair Chance Initiative For Hiring Ordinance, where applicable.

If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access nbcunicareers.com as a result of your disability. You can request reasonable accommodations by emailing [email protected].

Jobcode: Reference SBJ-gk6w3k-18-217-248-230-42 in your application.