PA & HR Coordinator

Job Description

Responsibilities

This is a dual role, providing high quality, confidential and efficient PA support to the VP, HR EMEA as well as delivering first-class employee administration, operational and systems support as the HR Coordinator for the HR Film and Consumer Products teams.

PA
• Diary management: organising and rescheduling meetings, providing availability and proactively planning ahead to pre-empt and avoid conflicts
• Minute taking / Preparation & distribution of meeting agendas for regular HR meetings
• Building and maintaining strong communication networks with other PA/EAs and across the International HR Community
• Maintaining distribution lists, databases, shared drives etc.
• Finance management: raising POs & processing confidential invoices
• Processing expenses
• Updating org charts
• Supporting with team lifecycle events: anniversaries, birthdays, arranging cards / gifts etc.
• Other ad hoc requests: Booking couriers, coordinating IT equipment requests, preparing presentations & meeting documentation and assisting with travel arrangements for the VP and the HR team

HR Coordinator
• Create and maintain accurate employee records via SAP / MyHR
• Create and maintain accurate employee folders with consistency in detail
• Prepare contracts for new joiners & manage the onboarding process
• Prepare paperwork for employee lifecycle events e.g. promotions, transfers
• Process system changes for all employee lifecycle events
• Manage the employee offboarding process including IT equipment retrieval
• Process all monthly payroll changes, working closely with the Payroll team
• Track and capture all visa and immigration related documentation
• Prepare the system to post new roles and work closely with the Talent Acquisition team, as required
• Generate bi-weekly, monthly and ad hoc employee data reports
• Support employees to self-serve using appropriate HR systems or Benefits portal
• Provide support on external queries from clients including, but not limited to benefits, payroll, holiday, employee reference requests or redirect clients to appropriate contacts
• Accurately maintain and update employee database (SAP and MyHR) and any other HR systems as required
• Assist in any program rollouts (i.e. performance review process, salary planning, benefits open enrolment, early careers programs, etc.)

Qualifications

Skills and Experience
• A methodical, accurate and organised approach, with excellent attention to detail
• A calm and professional manner
• A proactive and flexible attitude
• A passion for Human Resources and Diversity, Equity and Inclusion
• Proven ability to prioritise, multitask and meet deadlines in a busy, ever-changing environment
• Ability to manage your time effectively and work autonomously with limited need for guidance and supervision
• A willingness to learn, being solution orientated and curious with an appetite to continually review and improve processes
• The ability to remain discreet and professional and maintain confidentiality of information
• A strong customer service ethos - always putting the needs of the employee and manager first
• An understanding of the employee life cycle
• Working knowledge of HR practices and procedures, preferably within a large, matrix organization preferable
• Experience of undertaking transactional HR administrative work, including data entry into HR systems and creating paperwork preferable

Qualifications/Requirements
• Excellent computer skills: strong knowledge of Office 365 (Outlook / Excel / Word / Powerpoint /Teams) and SAP
• Excellent organisational skills
• Strong interpersonal skills
• Strong written and verbal communication skills
• Fluent in English
• Articulate

Additional Information

NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. NBCUniversal will consider for employment qualified applicants with criminal histories in a manner consistent with relevant legal requirements, including the City of Los Angeles Fair Chance Initiative For Hiring Ordinance, where applicable.

If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access nbcunicareers.com as a result of your disability. You can request reasonable accommodations in the US by calling 1-818-777-4107 and in the UK by calling +44 2036185726.

Jobcode: Reference SBJ-r1w970-3-138-200-66-42 in your application.