Full Time Job

Human Resources Coordinator


Remote / Virtual 11-21-2020
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  • Paid
  • Full Time
  • Mid (2-5 years) Experience
Job Description


The HR Coordinator, NBC Entertainment is responsible for performing a broad range of HR and Administrative support for a client base within NBC Entertainment, specifically supporting our Production Studios. This position is responsible for interfacing & problem solving with a number of business partners and providing broad HR administrative and transactional support.


HR Processes:
• Process workflows for employee lifecycle data changes including new hires/terminations, transfers, promotions, and timekeeper actions
• Oversee the administration process for all leave of absence transactions, including partnering with payroll to ensure accuracy of LOA pay. (e.g. payroll removals)
• Prepare termination packets, draft separation agreements & coordinate all final payroll payments as needed
• Serve as primary user for all HR systems (SAP, Brassring, etc.) and run regular and ad hoc reports
• Participate in and support key HR initiatives, including performance management, succession planning & compensation planning
• Act as a liaison with several HR departments, including Payroll and Benefits, to manage and resolve day to day employee issues
• Maintain and update all employee email distribution lists, as well as staff contact lists
• Respond to routine HR questions including, but not limited to, benefits, payroll, vacation or redirect employees to appropriate contacts
• Ensure organizational charts are updated regularly
• Keep apprised & updated on new regulations, company policies & procedures
• Attend & participate in training courses pertinent to Human Resources as required

Recruiting, Staffing & On-Boarding:
• Assist in creation and maintenance of job descriptions for open positions
• Partner with Talent Acquisition to post open jobs via nbcunicareers.com
• Process new hires in SAP
• Partner with departmental coordinators to ensure physical setup is complete for all new employees including phones, workspaces and computers
• Assist with space planning for the LA office
• Assist in recruiting of temporary talent through partner agencies Agile1 / YOH
• Work with business clients in processing requests for temporary employees

• Plan logistics for employee meetings, remote workspaces, trainings, roundtables, including room reservations and technology set-up
• Assist with planning and execution of employee engagement events for NY employee population
• Provide administrative HR support, including preparing presentations, generating monthly and ad hoc reports and sending employee communications
• Assist with change management initiatives for client group
• Draft HR communications for distribution to business clients as needed
• Complete I-9 verifications for all new employees
• Assist with support of Vice Presidents calendar, scheduling and travel coordination needs.

Basic Qualifications:
• Bachelor's Degree
• Minimum of 2 years of experience working with Microsoft Excel, PowerPoint and Outlook

Eligibility Requirements:
• Must be willing to work in Universal City, California

Desired Characteristics
• Bachelor's Degree in Human Resource Management or related field preferred
• 1 year of HR or related experience in meeting fast paced employee based or client needs
• Strong computer skills, including MS Office Suite (Word, Powerpoint, Excel) with mid to advanced expertise in Microsoft Excel (ability to process data, create pivot tables, charts and formulas)
• Experience with SAP and BrassRing
• Extremely flexible, highly organized, and able to balance and easily shift priorities
• Project and process management skills, demonstrated track record of accomplishing tasks and delivering results
• Excellent interpersonal and communication skills, strong customer-service orientation, and the ability to work effectively with all levels of the organization and with a wide range of clients, individually and in groups
• Strong employee-relations skills; must be approachable and able to earn trust and credibility with client groups
• Able to deal effectively with conflict and manage difficult employee relations situations
• Demonstrates ownership and ability to work independently; able to establish self as a 'go-to' HR resource for the team and employees
• Prior media/television industry experience preferred
• Proven ability to handle extremely confidential information