Full Time Job

Human Resources Coordinator - Ad Sales


New York, NY 05-28-2021
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  • Paid
  • Full Time
  • Entry (0-2 years) Experience
Job Description

The HR Coordinator is responsible for performing a broad range of HR and Administrative support for a client base of Advertising Sales. This position is responsible for interfacing & problem solving with a number of business partners including: Staffing, Finance, Benefits, Payroll, Compensation, HRIS & Corporate. The coordinator will support 3 HR business partners.


Client Service
• Respond to routine questions from clients including, but not limited to benefits, payroll, vacation or redirect clients to appropriate contacts
• Deliver high client service by offering solutions and effectively problem-solving questions or concerns raised by clients
• Act as the primary liaison with several HR departments including Payroll and Benefits, in order to manage and resolve day to day employee issues

Recruiting, Staffing & Onboarding
• Prepare job descriptions for open positions and post open jobs via nbcunicareers.com
• Source resumes and set up high-level interviews when needed
• Perform reference checks on potential new hires when needed
• Process new hires in SAP
• Ensure virtual setup is complete for all new employees including phones, workspaces and computers.
• Lead recruiting of temporary talent through AgileOne
• Work with business clients in processing contractor setup requests for temporary employees

HR Processes
• Process workflows for data changes, promotions, timekeeper actions, termination paperwork and other actions
• Complete separation agreements & coordinate all final payroll payments
• Serve as primary user for all HR systems: SAP, Timekeeper, Brassring, etc.
• Maintain and update all employee email distribution lists and staff contact lists
• Assist in intern recruitment events, setup and recruitment. Act as an HR contact if needed for interns during their semester
• Assist in program rollouts (i.e. performance review process, salary planning, benefits open enrollment, etc.)
• Deliver training to employees with direction and support of team as needed
• Keep apprised & updated on new regulations, company policies & procedures
• Attend & participate in training courses pertinent to Human Resources as required

• Run/generate monthly and ad hoc employee data reports in the system on an as needed basis
• Plan logistics for employee meetings, trainings, roundtables, including room reservations and technology set-up
• Provide administrative HR support, including preparing presentations sending employee communications and maintaining and updating organization charts
• Assist with change management initiatives as they relate to client group
• Maintain and create all hard copy employee files onsite and complete I-9 verifications for all new hires

Basic Qualifications
• Bachelor's degree or equivalent experience
• Minimum of 1 year of HR or related experience in meeting fast-paced employee based or client needs
• Minimum of 1 year of administrative experience, working with Microsoft Excel

Eligibility Requirements
• Must be willing to work in New York, NY
• Must have unrestricted work authorization to work in the United States
• Must be 18 years or older

Desired Characteristics

Desired Characteristics
• Masters in Human Resource Management or related field preferred
• Human Resource certification, training or professional human resource affiliations preferred
• Experience in meeting fast-paced employee based or client needs
• Administrative experience and experience working with Microsoft Excel
• Experience with SAP and BrassRing preferred
• Exceptional follow-through and attention to detail
• Extremely flexible, highly organized, and able to easily shift priorities
• Ability and willingness to take on the administrative duties, heavy work flow processing
• ''Customer service'' minded professional
• Exceptional communication skills, with the professional savvy of communicating at all levels
• Possess a natural, yet professional ease at working with and relating to the needs of employees in a fast-paced, ever-changing environment
• Experience with PowerPoint and Outlook preferred

Jobcode: Reference SBJ-gm5m46-44-192-253-106-42 in your application.

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