HR Coordinator

Job Description

Responsibilities

Position:HR Coordinator (FTC until the end of 2021), all gendersDivision:Universal Studios International BVLocation:Amsterdam, The NetherlandsManager:HR Director, CEEOther relationships:International HR teams
Head Office Functions in London
Central HR Functions (including Talent Acquisition, Reward, Payroll, Benefits, Centres of Expertise) in London

Company

NBCUniversal is one of the world's leading media and entertainment companies in the development, production, and marketing of entertainment, news, and information to a global audience. NBCUniversal owns and operates a valuable portfolio of news and entertainment television networks, a premier motion picture company, significant television production operations, a leading television stations group, and world-renowned theme parks. NBCUniversal is owned by Comcast Corporation.

Position purpose

The HR Coordinator is responsible for performing a broad range of HR administrative tasks for several NBCUniversal divisions based in Amsterdam, the Netherlands and Belgium, totalling ~75 HC. This position is responsible for interfacing & problem solving directly with employees and with a number of central functions in London (including Benefits, Payroll and Centres of Expertise) and a small team of HR business partners.

Key responsibilities

Client Services
• Provide support on external queries from clients including, but not limited to benefits, payroll, holiday, employer verification, employee reference requests or redirect clients to appropriate contacts
• Support employees to self-serve using appropriate HR systems
• Deliver high client service by offering solutions & effectively problem solving questions or concerns
• Act as the primary liaison between several HR departments including Payroll & Benefits, in order to manage & resolve day to day employee issues

Recruiting, Staffing and Onboarding
• Occasionally assist with recruitment activity, including posting roles, CV reviews, coordinating interviews & liaising with line managers
• Manage all onboarding activities (including background checks, creating employee files & SAP records, preparation of offer materials)
• Prepare contracts & amendments letters for both new & existing staff
• Assist in new hire inductions & collection of documentation
• Track & and capture all work permit, visa & passport documentation

HR Processes
• Process workflows & paperwork for all employee data changes within the employee life cycle such as promotions and leavers
• Provide support with note-taking for any Employee Relations issues as required
• Coordinate all final payroll payments for Company leavers
• Maintain and update employee database (SAP) and any other HR systems as required
• Maintain and update all employee email distribution lists, as well as staff contact lists
• Assist in program rollouts (i.e. performance review process, salary planning, benefits open enrolment, etc.)
• Assist with training and development organization
• Ensure that all employee benefits applications are processed in timely manner, e.g. Benefits registration in partnership with our broker, Pension scheme and health insurance
• Provide all pay-impacting employment changes, data on new joiners and leavers to benefits administrator
• Maintain clear and accurate employee records
• Use appropriate systems to provide accurate reports and data to HR business partners and business leaders
• Organise, conduct and maintain data on leavers and exit interviews
• Check and process HR invoices

Reporting and Administrative
• Run/generate monthly and ad hoc employee data reports in the system on an as needed basis
• Provide administrative HR support as required, including preparing presentations, updating org charts & sending employee communications
• Assist with change management initiatives as they relate to client group
• Organise and maintain the filing system for current staff and leavers (electronic & hardcopy)
• Maintain and update organization charts

Skills & Experience
• Fluent Dutch and English
• Methodical, accurate and organised with an attention to detail
• Clearly demonstrate a strong customer service ethos always putting the needs of the employee and manager first
• An ability to multitask and prioritise workload
• Willingness to learn, solution orientated and curious with an appetite to continually review and improve processes
• Previous experience in Human Resources
• Interest in pursuing career in Human Resources
• Ability to be discreet and professional when handling sensitive and confidential information.
• Excellent computer skills including strong knowledge of Microsoft Word, Excel, PowerPoint and Outlook and preferably SAP
• Ability to produce and analyse reports
• Ability to cope in a fast, dynamic environment in a calm and professional manner
• Strong interpersonal skills

Requirements

All applicants must be able to provide documentation to prove they are able to work in their country of hire.
The responsibilities associated with this position are not limited to the above description and may be modified at any time by the Company.

Qualifications/Requirements
see above

Jobcode: Reference SBJ-gq5z61-3-144-253-161-42 in your application.