Executive Assistant

Job Description

NBCUniversal is one of the world's leading media and entertainment companies.
Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world.

About NBCUniversal Entertainment Japan
NBCUniversal Entertainment Japan (NUEJ) is part of the Universal Pictures Content Group (UPCG), which is under the umbrella of NBCUniversal, one of the world's leading media and entertainment companies. NBCUniversal owns and operates a portfolio of valuable news and entertainment networks, top-class film companies, notable television production businesses, industry-leading television station groups, globally renowned theme parks, and advanced internet businesses.
NBCUniversal is looking for a dynamic and highly organized Executive Assistant to support the Managing Director of NBCUniversal Japan. This role is ideal for a bilingual professional who thrives in a fast-paced, international environment and excels at managing complex schedules, travel, and high-level communications. As a key liaison between the MD and both internal and external stakeholders, the Executive Assistant will play a critical role in enabling strategic focus and driving operational efficiency. If you're passionate about delivering excellence, enjoy working cross-functionally, and want to contribute to a collaborative and globally-minded team, this is a unique opportunity to grow your career with one of the world's leading entertainment companies.
Job Description
Position Summary
The Executive Assistant (EA) to the Managing Director (MD) of NBCUniversal Japan is a proactive, resourceful, and highly organized professional who plays a critical role in enhancing the effectiveness and productivity of the MD. This individual will serve as a key liaison between the MD and internal teams, senior leadership, and external stakeholders. The ideal candidate demonstrates exceptional communication skills, sound judgment, and a collaborative mindset, while managing a wide range of executive and administrative responsibilities. The role will be a point of contact for the Executive, handling enquiries and filtering information allowing the executive to focus on strategic initiatives.

Key Responsibilities
Executive & Administrative Support
• Manage complex calendar scheduling, ensuring alignment with business priorities and minimizing conflicts.
• Coordinate domestic and international travel arrangements, including detailed itineraries, visa applications, and travel documentation.
• Prepare and submit expense reports in compliance with company policies, ensuring accuracy and timeliness.
• Draft, edit, and assemble high-quality presentations and reports using PowerPoint and Excel, ensuring clarity and professionalism.
• Maintain organized filing systems and accurate records, ensuring easy retrieval of information.
• Act as a communication liaison, screenings, and managing correspondence.
• Handle general administrative duties such as photocopying, filing, and correspondence, ensuring smooth office operations.
Team & Business Coordination
• Organize and facilitate local Senior Management Team (SMT) meetings, including Organize and facilitate local Senior Management Team (SMT) meetings, including agenda preparation, minute-taking, and follow-up on action items to ensure accountability.
• Consolidate and distribute weekly and bi-weekly business updates for senior executives, ensuring timely and accurate communication.
• Support cross-functional collaboration and ensure timely communication of key updates and initiatives, fostering a cohesive work environment.
• Conduct basic research and data analysis to support departmental needs, providing actionable insights.

Employee Experience & Engagement
• Serve as the ''Employee Engagement Ambassador'' for the Japan office, representing local interests in global forums and advocating for employee needs.
• Partner with The Content Group Head office team and HR to design and deliver internal events (e.g., town halls, floor updates) and employee experience initiatives, enhancing workplace culture.
• Translate and localize employee communications from the UK as needed, ensuring cultural relevance and clarity.
• Provide feedback to global teams on local engagement needs and cultural nuances, promoting a globally inclusive environment.
Qualifications
Qualifications & Requirements
• Minimum 3 years of experience in an executive support role within a fast-paced, dynamic environment.
• Proficient in Microsoft Office Suite (Word, Outlook, PowerPoint, Excel); familiarity with office equipment.
• Bilingual fluency in English and Japanese (verbal and written), with strong communication skills in both languages.
• Strong organizational and multitasking abilities with keen attention to detail, ensuring high-quality work.
• Demonstrated ability to manage multiple stakeholders and prioritize effectively, maintaining a high level of productivity.
• High level of discretion and confidentiality in handling sensitive information, ensuring trust and integrity.
• Strong interpersonal skills with a collaborative and approachable demeanor, fostering positive relationships.
• Self-motivated, adaptable, and comfortable working independently, demonstrating initiative and reliability.
• Positive, energetic, and passionate about contributing to a high-performing team culture, inspiring others.
Personal Attributes
• Confident & Authentic: Brings full personality and interests to work.
• Light-hearted: Maintains a sense of humor and patience under pressure.
• Passionate: Engaged, enthusiastic, and driven to make a meaningful impact.
• Agile & Flexible: Comfortable with change and able to pivot quickly.
• Effective Communicator: Transparent, persuasive, and audience-aware
• Hands-on: Willing to roll up sleeves and get involved in all aspects of the role.
• Sociable: Builds strong relationships and fosters a positive team environment.

Jobcode: Reference SBJ-4kkxnv-216-73-216-12-42 in your application.