Communications Coordinator

Job Description

Responsibilities

Job Purpose:

The Coordinator, Communications, Special Projects and DE&I will assist in the day-to-day administrative support of the VP, Communications, Special Projects and DE&I for the Universal Studio Group division. This position is based in the Universal City, CA offices.

Essential Responsibilities:

General
• Handle office administrative duties for the VP, West Coast Communications, Special Projects and DE&I office (schedule IT, office supply orders, coordinate drive-ons with security and provide check in instructions, schedule facilities, manage office share drives etc.)
• Answer telephones, screen calls, route callers, take messages, respond to internal and external inquiries, and provide routine information within scope of authority
• Function as administrative liaison to departmental staff, other departments, external vendors and consultants
• Reconcile purchasing cards, executive travel, and expense reports
• Track, reconcile and file departmental invoices/accounting
• Maintain standards of strict confidentiality with respect to all matters and documents
• Partner with other department coordinators to interview and hire pages and interns for the team

Comms, Special Projects and DE&I
• Assist in drafting press releases, pitches, Q&As and other written materials
• Coordinate Showrunner panels and related event logistics
• Project manage DE&I activations around heritage months and other national days of celebration
• Support LAUNCH initiatives including talent incubator labs, the TV Director's Program and Female Forward, the TV Writers Program, BTL Traineeships and more
• Support marketing/social on DE&I-related asset creation + review
• Review character breakdowns, loglines, scripts and episodes as needed
• Assist in tracking the department's charitable giving and planning documents
• Assist in the day-to-day operations with cross-functional teams, including the broader DE&I team (corporate and NBCU LAUNCH), studio publicists, and human resources
• Research and support USG's new and existing partnerships with various advocacy and non-profit organizations

Qualifications

Basic Requirements:
• Bachelor's degree
• Minimum 1-year communications and/or DE&I experience
• Working knowledge of Microsoft Office (i.e. Word, Excel, PowerPoint, Outlook)

Desired Characteristics:
• Ability to work in a fast-paced environment
• Experience coordinating multiple assignments and projects, master multi-tasker
• Superior organization and prioritization skills
• Ability to juggle and meet numerous deadlines
• Excellent writing skills with strong attention to detail
• Highly proactive, creative and resourceful
• Ability to exercise a high level of discretion in handling confidential and sensitive information
• Strong external and internal communication skills
• Ability to work both independently and with a team
• Hard worker with the desire to learn television industry
• Strong interest in communications
• Demonstrated passion for Diversity, Equity and Inclusion

Additional Requirements:
• Willingness to travel and work overtime, and on weekends with short notice
• Must be willing to work in Universal City, California
• Must have work authorization to work in the United States
• Must be covered by Solutions, NBCU's Alternative Dispute Resolution Program

Hybrid: This position has been designated as hybrid, generally contributing from the office a minimum of three days per week.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $50,000 - $60,000

Additional Information

NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. NBCUniversal will consider for employment qualified applicants with criminal histories in a manner consistent with relevant legal requirements, including the City of Los Angeles Fair Chance Initiative For Hiring Ordinance, where applicable.

If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access nbcunicareers.com as a result of your disability. You can request reasonable accommodations in the US by calling 1-818-777-4107 and in the UK by calling +44 2036185726.

Jobcode: Reference SBJ-gmoq86-3-135-219-166-42 in your application.