Executive Assistant

Job Description

TO BE ELIGIBLE FOR REMOTE WORK YOU MUST RESIDE IN MONTREAL

Founded in 2001, MR. X is an award-winning visual effects company specializing in high-concept episodic series and feature films. With years long relationships spanning the globe and including some of the industry's top creators, MR. X has delivered visual effects for critically acclaimed titles including The Shape of Water, Roma, Da 5 Bloods and Vikings, to name just a few. By partnering with clients through every stage of their project, MR. X helps shape and guide what makes it to the screen for some of the world's most exciting film and episodic television content. MR. X comprises over 600 filmmakers, artists, and technologists working across the company's world-class facilities located in Toronto, Montreal, Adelaide, Bangalore and Los Angeles.

For more information about MR. X – Partners in storytelling – visit http://www.mrxfx.com

Responsibilities will be (but are not limited to the following):
• Communicate with high profile clients via phone, email and written correspondence
• Maintain up-to-date and detailed client contact lists
• Read incoming scripts, creating summaries and breakdowns of the VFX work
• Provide administrative support for VFX bids and pitches
• Maintain current show paperwork updating VFX shot databases & budgets based on latest information
• Manage company inbox, including screening, routing and responding to a large volume of email ensuring all incoming emails are acknowledged swiftly
• Gather materials for pitching new work and promoting current projects, working closely with editorial and Mr. X production teams
• Research stock footage, movie reference, and other elements required for visual effects work
• Public relations support, such as drafting press releases and other marketing correspondence as required
• Work with Operations team to maintain social media platforms
• Assist the Global Managing Director and senior leadership team with ad-hoc projects as required
• Administrative tasks; accurately prepare and file expense reports, coordinate travel bookings, schedule meetings, manage calendars
• Attend project meetings, take notes and provide updates and information as necessary
• Interact and facilitate activities and meetings with various departments and clients

Qualifications

Executive Assistant essentials:
• Experience in a delivery driven environment
• Confident clear communicator
• Excellent organization and negotiation skills
• Team Oriented

Any of the following technical skills is a bonus:
• Strong project management skills
• Strong working knowledge of Microsoft Office

Any of the following experience is a great advantage:
• Previous experience in VFX or in a creative environment

Jobcode: Reference SBJ-g3k3e5-3-17-75-45-42 in your application.