Talent Coordinator

Job Description

Description

Position at Industrial Light & Magic

Working alongside the Talent Managers assisting in crew and capacity management.

What you'll do:
• Talent/Crewing
• Updating and maintaining various crewing and capacity spreadsheets and databases.
• Pulling and creating reports from crewing databases
• Coordinating and facilitating regular departmental meetings
• Coordinating and facilitating weekly production meetings
• Preparing agendas for various meetings, taking notes and disseminating as appropriate
• Coordinating probation and annual reviews; Regularly organising and collecting feedback (sometimes in conjunction with TMs);
• Collating artist annual leave requests for review and approval and providing confirmed holiday information to HR Coordinator for tracking.
• Diary management, both for the Sr TM as well as the team diary (could fall under ''administrative support'' depending on how specific you want it).
• Creating and regularly updating tracking documents for use by the talent team as well as external teams (STG, HR, Facilities).
• Providing general administrative support to the Talent.

What we're looking for:
• Previous administrative experience supporting a Talent or Recruitment team.
• Show a positive and proactive attitude.
• Effectively communicate, verbally and in writing, with internal and external individuals at various levels of seniority.
• Successfully organise, prioritise and complete multiple projects with extreme attention to detail.
• Demonstrate strong customer service and interpersonal skills.
• Remain calm and professional in a fast-paced environment.
• Demonstrate punctuality, reliability and flexibility.
• Work independently and be self-motivated.
• Experience in creating and maintaining databases.
• An interest in and understanding of the VFX industry.
• A commitment to continual professional development.
• Competent use of Google Suite, Keynote and MS Word, Excel, and PowerPoint.

**FOR US BASED NEW HIRES ONLY:** We are taking a responsible approach to creating environments that allow us to do what we do best - entertain and inform millions around the world. As part of our commitment to health and safety, COVID-19 vaccines are required for current US salaried and non-union hourly employees, as well as all newly hired US employees.
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Jobcode: Reference SBJ-gpn2w0-3-15-221-146-42 in your application.