Production Coordinator

Job Description

Production Coordinator (VFX) - Expression of Interest

This posting is an opportunity to submit your resume for future consideration; this is not a role that is open at this time. We anticipate this role may be open in the future, but we are not actively hiring for the position. If you would like to be considered for this potential role, please submit your resume. If the role becomes available, you may receive an email or call from a recruiter.

Position Summary

Primary emphasis is on scheduling, communication and coordination for a specific group (discipline) of artists (or multiple groups) on any given project. Reports to Project (''Show'') Producer and Production Manager, while also working with other Coordinators on the project in keeping the show operating in an organized and efficient manner. Coordinators are also responsible for working with and delegating to the project Production Assistants. Each Coordinator usually works closely with their specific group of artists' Supervisor or Lead in crewing, scheduling, and managing that group's body of work. Coordinators are significant points of information on the show and need to be able to balance multiple needs, projects, and tasks at one time.

What You'll Do
Work closely with your discipline supervisors and/or leads in crewing, casting and scheduling your discipline's body of work, keeping in mind the overall show schedule, client reviews, bids, and other discipline needs
Establish a process for communicating discipline targets, assignments, and priorities to your discipline crew, as well as the overall show crew. This should be daily and/or weekly.
Schedule, track, and manage assigned work within Shotgun as well as working with Production Managers to display the information in a physical form (magnet boards / conference rooms) in order to be visible to the team
Ensure work is on schedule for each department and is meeting internal and external (client) deadlines. Check in with artists on a regular basis regarding workload, targets, needs, etc
Set up turnovers with discipline crew. Communicate turnover information to all artists assigned to assets or shot
Track client needs, reviews and deliveries to make sure your discipline hits their targets
Keep a weekly synopsis of discipline accomplishments and next steps
If coordinating work from an external company, establish a process for working with them that fits with your production team, supervisors, and leads
Serve as key communication liaison between all parties relevant to your work. Provide updates, priorities, reschedules, and status of all shots at any given moment.
Anticipate and communicate issues to leadership team(s) to reach solutions in a timely manner
Supervise, delegate to, and train assigned Production Assistant(s)
Act as primary point person for organizing dailies/shot reviews throughout the day on behalf of your discipline Supe/Lead. Take notes regarding feedback and decisions made and enter any required information into Shotgun/communicate to all so as to provide updates to all others impacted.
Technical ability and knowledge required to run Linux, Windows, and Mac-based programs for reviews with crew (dailies), clients, external vendors, and various meetings
Conference room, Viewstation and basic technical setup and troubleshooting (running generic scripts to resolve issues)
Prioritization and escalation of technical support issues
Ability to learn basic commands required to assist artists in file organization, submitting shots and QC-ing movies
Perform special projects as needed
Additional responsibilities as needed on shows:
May accompany VFX Supervisor and Layout on location for blue screen and principle photography work. Responsible for camera reports, shot information sheets, and Layout information.
Must be able to recognize and report back to ILM production any changes to shots that affect the budget
Serve as the main point person between the Production and VFX Editors. Discuss cut lengths, key frame numbers, editorial discrepancies and other specifics regarding film.
Reserve equipment and resources needed for location and stage work; monitor schedules to avoid conflicts

What We're Looking For
Bachelor's degree in Film, Art, Drama or related field or equivalent work experience required
Previous VFX or Feature Animation production experience with a strong working knowledge of industry techniques and terminology required
Proficiency in Macs/PCs including Microsoft Word and Excel. Understanding of Linux required
Must possess very strong organizational skills and have the ability to juggle multiple projects. The ability to handle a variety of tasks in an efficient manner while meeting strict deadlines.
Must have strong communication skills and be able to work with diverse personalities
Attention to detail and follow through
Ability to work on a computer/keyboard for long periods of time
Ability to work overtime on an ongoing basis
Ability to travel as needed

JoinILM

This position is with ILM (Vancouver) Inc., which is part of a business we call Industrial Light & Magic.

Jobcode: Reference SBJ-rb8jj6-3-142-96-146-42 in your application.