Administrative Assistant

Job Description

The Los Angeles Dodgers Administrative Assistant will support the Marketing, Communications & Broadcasting department with a variety of duties including invoicing, scheduling, supply management, guest management, travel booking, and more. Serve as a departmental administrator with tasks across pre-game and in-game entertainment, publicity, broadcasting, and digital marketing. Assist in handling schedules and facilitating meetings for leadership.

Job Functions:
• Support Marketing, Communications & Broadcasting department in key areas of handling calendars and meeting scheduling for departmental leadership, assisting with processing of vendor contracts and payments, providing support to gameday team by assisting with run of shows/itineraries/special guest bookings, coordinating travel for broadcast talent, leading all aspects of provision of departmental supplies, and additional tasks as needed.
• Lead and coordinate the process of procuring in-game promotional graphics and assist with trafficking as vital.
• Complete purchase agreement contracts, working closely with department leadership and legal team.
• Run invoice processing and track departmental expenses including monthly reports to finance and departmental leadership.
• Monitor vendor contracts and complete all invoice payments.
• Coordinate procurement of departmental supplies including game-day staff uniforms and giveaway items for VIP guests.
• Assist when needed in all areas of marketing department including admin duties and Dodger promotions including pre-game and post-game signature events.

Basic Requirements/Qualifications:
• Bachelor’s degree in sports management, communications, public relations or marketing highly preferred
• Prior work experience at a professional sports team in marketing/PR preferred
• Excellent writing, interpersonal & communication skills
• Ability to work collaboratively in a team environment
• Skilled in word processing and spreadsheet programs
• Knowledge of budget planning and monitoring.
• Ability to thrive in a fast – paced, high-pressure environment
• Ability to coordinate and prioritize and be very meticulous with high ability to multi-task
• Possess excellent reasoning, problem-solving and creative thinking
• Ability to perform duties independently under minimal direction with specific assignments
• Willingness and availability to work non-traditional hours including nights and weekends
• Ideal candidate should be motivated, professional and demonstrate outstanding initiative

DODGERS LLC is firmly committed to providing equal opportunity for all qualified applicants from every race, creed, and background. The Organization is also firmly committed to complying with all applicable laws and governmental regulations at the state and local levels which prohibit discrimination.

LOS ANGELES DODGERS LLC considers all applicants without regard to national origin, race, color, religion, age, sex, sexual orientation, disability, military status, citizenship status, pregnancy or related medical conditions, marital status, ancestry-ethnicity, or any other characteristic protected by applicable state or federal civil rights law. The Immigration Reform and Control Act require that the Organization obtain documentation from every individual who is employed which verifies identity and authorizes their right to work in the United States.

COVID-19 Policy:

In accordance with the Los Angeles Dodgers’ policies relating to COVID-19, all newly-hired employees are required to be fully vaccinated against COVID-19 prior to commencing employment. Applicants who receive a conditional offer of employment will be required to provide proof of vaccination prior to their first day of employment. Applicants who decline to be vaccinated because of a qualifying medical condition or a sincerely held religious belief, or because they are pregnant, may be considered for a reasonable accommodation to the vaccination requirement.

Jobcode: Reference SBJ-g348bq-3-17-150-89-42 in your application.