Recruiting & Events Coordinator

Job Description

THE ROLE
The Recruiting Coordinator is the service engine of our Recruiting team-responsible for delivering exceptional support, seamless interview logistics, and a consistently positive experience for candidates, hiring managers, and internal partners. This role is rooted in customer service, team partnership, and operational excellence.
As the primary scheduling and coordination partner for the Recruiting Center of Excellence, this person ensures interviews run smoothly, communication is clear and timely, and the team is set up for success. The ideal candidate brings a positive attitude, takes pride in helping others shine, and thrives in a fast-paced, people-centered environment. The Recruiting Coordinator plays a critical role in enabling high-volume, fast-paced recruiting efforts across Live Nation's Corporate functions and Artist Nation Management Group.
The Recruiting Coordinator will drive all interview scheduling, support recruiting events, provide operational support, ensure data accuracy, and optimize processes across multiple teams and geographies.
Reporting to the Director of Recruiting, this position is ideal for someone who loves and thrives in the logistics, is the go-to person for coordination, and genuinely enjoys being part of a collaborative, high-performing team.
WHAT THIS ROLE WILL DO:
• Serve as the primary operational partner to recruiters by managing high-volume and complex interview scheduling, including multi-panel and executive-level interviews across multiple time zones.
• Own interview logistics end-to-end: calendar management, confirmations, candidate communication, interview materials, and day-of support.
• Act as the main point of contact for candidates throughout the interview process, ensuring a seamless, professional, and welcoming experience.
• Partner closely with recruiters, hiring managers, and HR to ensure accuracy, timeliness, and a smooth process from first touchpoint through offer stage.
• Support offer logistics and pre-hire workflows, including offer letters, documentation, and system processes.
• Maintain accurate and up-to-date candidate data in Workday/GEM, ensuring data integrity, compliance, and audit readiness.
• Proactively identify scheduling conflicts, process gaps, or communication needs and surface solutions to the team.
• Support general recruiting operations, including reporting, documentation, and workflow improvements.
• Support the creation, posting, and maintenance of job requisitions across internal and external job boards, ensuring accuracy, consistency, and alignment with approved role details.
• Partner with recruiters and HR to prepare, route, and process offer letters, ensuring all documentation is accurate, compliant, and delivered to candidates in a timely and professional manner.
• Manage updates to job postings, including edits, reposts, and closing out roles, while maintaining clean and organized requisition data in Workday/GEM.
• Assist with pre-hire administrative workflows such as background checks, new-hire documentation, and system updates in partnership with HR Operations.
• Support recruiting event operations across the Recruiting Center of Excellence, including career fairs, campus events, industry activations, internal hiring initiatives, and talent programs.
• Coordinate event logistics end-to-end: venue confirmations, vendor coordination, catering, room setup, timelines, and on-site/virtual execution.
• Manage event communications, attendee tracking, registration, and post-event follow-up.
• Maintain and organize candidate pipelines generated from events to ensure timely follow-up and accurate system tracking.
• Assist with recruiting-related invoicing, purchase orders, vendor payments, and expense reconciliation.
• Prepare event materials, presentations, schedules, and signage for global use.
WHAT THIS PERSON WILL BRING
• Bachelor's degree in Human Resources, Business, Communications, Marketing, or related field preferred.
• 2+ years of experience in human resources or talent acquisition; recruiting coordination experience strongly preferred.
• The individual should have strong organizational skills, excellent attention to detail and follow-through, and outstanding written and verbal communication abilities.
• Strong organizational skills, exceptional attention to detail, and reliable follow-through.
• Outstanding written and verbal communication skills with a customer-service mindset.
• Comfort working with templates, documentation, and system workflows related to job postings, requisitions, and offer letters.
• High level of accuracy and care when handling sensitive candidate information and employment documents.
• Passion for people, talent, and building strong teams
• Passion for people, talent, and supporting high-performing teams.
• Ability to manage multiple priorities in a fast-paced environment with calm, positivity, and professionalism.
• Proficiency with Microsoft Office Suite and/or Google Workspace; familiarity with Workday or GEM AI a plus.
• Collaborative, proactive, and resourceful, with a genuine interest in entertainment, music, or media.
• A positive attitude, a team-first mindset, and a commitment to creating an exceptional experience for candidates and stakeholders.
• Ability to work from the Beverly Hills office 2–3 times per week.
BENEFITS & PERKS
Our motto is 'Taking Care of Our Own' through 6 pillars of benefits:
• HEALTH: Medical, vision, dental and mental health benefits for you and your family, with access to a health care concierge, and Flexible or Health Savings Accounts (FSA or HSA)
• YOURSELF: Free concert tickets, generous paid time off including paid holidays, sick time, and personal days
• WEALTH: 401(k) program with company match, stock reimbursement program
• FAMILY: New parent programs including caregiver leave and baby bonuses, plus fertility, adoption, foster, or surrogacy support
• CAREER: Career and skill development programs with School of Live, tuition reimbursement, and student loan repayment
• OTHERS: Volunteer time off, crowdfunding match
EQUAL EMPLOYMENT OPPORTUNITY
We aspire to build teams that reflect and support the fans and artists we serve. Every day we aim to promote environments where everyone can be themselves, contribute fully, and thrive within our company and at our events. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with.
Live Nation strongly supports equal employment opportunity for all applicants regardless of age (40 and over), ancestry, color, religious creed (including religious dress and grooming practices), family and medical care leave or the denial of family and medical care leave, mental or physical disability (including HIV and AIDS), marital status, domestic partner status, medical condition (including cancer and genetic characteristics), genetic information, military and veteran status, political affiliation, national origin (including language use restrictions), citizenship, race, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, sexual orientation, intersectionality, or any other basis protected by applicable federal, state or local law, rule, ordinance or regulation.
We will consider qualified applicants with criminal histories in a manner consis

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Jobcode: Reference SBJ-5bz4k1-216-73-216-105-42 in your application.