Office Coordinator

Job Description

THE JOB

We are seeking a part-time Office Coordinator to join the Live Nation DC office office.

WHAT THIS ROLE WILL DO
• Manage and submit invoices for all office equipment and services.
• Manage conference room bookings and assist various departments in scheduling team meetings.
• Plan occasional on and offsite company events per budget and process.
• Manage parking and vehicle passes with parking vendor.
• Coordinate and manage office maintenance requests, ensuring timely resolution and well-maintained work environment.
• Manage incoming and outgoing courier and other packages or mail as required.
• Aid finance and booking team in managing check and cash deposits, mainting accurate records and ensuring compliance with financial policies and procedures.
• Perform ad hoc facilities assignments as needed, including, but not limited to ordering office supplies, kitchen supplies and various needs for company events & offsites.
• Building access & key fob activation for new employees and guests.
• Work with the national IT team to ensure network updates are taken care of, when needed
• Assist is managing consultant meetings, including but not limited to ordering food, wecoming guests and arranging event details.
• Other duties as assigned.

WHAT THIS PERSON WILL BRING
• Minimum 2 years previous customer service related experience or office management.
• Flexibility and positive attitude in managing shifting daily priorities and high volume of guests.
• Fluency in English and the local language is required.
• Proficient in a Microsoft Office Suite, Excel, Word and Adobe PDF
• Ability to adequately perform required job functions including being able to lift up to 40 lbs, bend and move in such a way as to perform job tasks in a safe and approved manner.
• Live Nation's policy regarding vaccinations and masking will evolve based upon updated regulations and factors related to COVID-19. Currently, we strongly encourage employees to be fully vaccinated or have received a negative COVID test within 24 hours of entering an office.

Jobcode: Reference SBJ-rv8807-3-136-23-7-42 in your application.