Logistic Coordinator - Brooklyn Bowl

Job Description

Brooklyn Bowl Nashville is the ultimate night out, with state-of-the-art sound and lighting, 19 premier bowling lanes, 4 bars and comfort food by acclaimed Blue Ribbon restaurant group. Accommodating up to 1,200 people, Brooklyn Bowl is the premier event venue in Nashville, offering an exceptional culinary and entertainment experience and full-service event production.

We are looking for an events professional who can help support a team of 2 or more, loves helping a business grow and most importantly, is fun! You'll have the opportunity to assist the Sales Team with daily tasks while contributing to the overall team environment and positively impacting our operations. Successful people in this role will thrive in a non-traditional work environment, can easily and successfully transition from one task to another, have a strong work ethic and understand the importance of their contribution to making the team successful. Reports to the Director of Sales & Events.

Responsibilities:
• Tasks include answering phones, giving site visits as needed, mailing sales packages, maintain and reconcile files, putting together client gifts, generating contracts, SEOs, invoices, thank you emails, commission invoices and other sales related documents for sales manager approval
• Input event bookings into the reservation and catering sheets along with communicating effectively with all departments once an event has been booked
• Prospecting potential clients
• Keep the Sales office organized.
• Assist with updating and pulling reports in TripleSeat and TM1
• Make menu cards and other tools needed for events
• Attend all necessary meetings/trainings
• Serve as liaison between Sales management and clients. Onsite contact for events as needed
• Responsible for SEO packets for Production meeting and responsible for updating all tentative and prospective events.
• Responsible for all deposits, updating TripleSeat, routing to Finance and sending copies to clients.

Minimum Position Requirements for candidates:
• Minimum 2 years of office administrative duties (hospitality experience a plus)
• Excellent communication skills including answering phones, responding to emails and voicemails. Strong time management skills are a must
• Ability to deal with client requests while maintaining professionalism
• Strong ability to multitask while maintaining attention to detail
• Develop and maintain positive working relationship with all venue departments
• Strong organizational and priority setting skills
• Experience in sales tracking software
• Proficient in all Microsoft Office, Google Docs, Excel and Google Sheets
• Ability to work in a fast-paced environment
• Flexible schedule to include working nights and Saturdays when needed
• Strong work ethic to include attendance, quality of work and support of colleagues
• Any and all aspects of this job can expand at any time so candidate must be moldable and open to change

Jobcode: Reference SBJ-rnzb75-18-224-52-125-42 in your application.