Femme IT Forward, Executive Assistant

Job Description

A joint venture with Live Nation Entertainment, Femme It Forward is a female-led music and entertainment platform that centers its mission in celebrating, educating, and empowering the industry's most creative and accomplished female visionaries through multi-format, multi-market consumer experiences. We produce music festivals, concerts, original content, comedy shows, philanthropic endeavors, panels, college engagements and more. For additional information, visit www.FemmeItForward.com

THE JOB

Femme It Forward, a Live Nation joint venture, is looking for an Executive Assistant. This role will report to the President & CEO of Femme It Forward and assist with administrative, booking, and creative support needs of the company.

Responsibilities include special project assistance and general administrative support for the President & CEO such as, coordinating conference calls, handling expense reports, and booking support. Interface and work with various internal departments and external partners. The position is based in the Beverly Hills headquarters and will play a critical role in the future growth and success of the company. The successful candidate will be a hands-on, highly motivated individual who functions with confidence and expertise in a fast-paced and rapidly changing business environment.

WHAT THIS ROLE WILL DO
• Administrative support to President & CEO, including scheduling meetings, updating & managing calendars, and correspondence, while maintaining confidentiality.
• Make travel arrangements, including transportation, hotel, and any special needs.
• Track and file expenses for manager, prepare and submit expenses reports in a timely manner.
• Assist in administration for booking events, amphitheaters, arenas, and theaters.
• Assist in drafting artist offers for manager review. Learn and use internal booking programs (ROME, Box & Ticketmaster) to create offers, obtain ticket counts and confirmations memos.
• Various follow up and discussion with talent, agents, and/or managers on elements of event to help facilitate event confirmation.
• Assist in analysis, organize research projects in various capacities including comparative ticket sales, artist performance history, and venue expenses.
• Manage internal documentation using internal booking systems, calendars, and ticketing schedules.
• Coordinate with production and accounting department and maintain a monthly show and events schedule.
• Maintain open channels of communication and supply show information to the following departments: Marketing, Production, Accounting, Venue Manager, Sponsorship & Ticketing.
• Organize and catalog current and recent show files in conjunction with accounting.
• Coordinating with various venue personnel to secure date availability for specific events, finalizing various deal points related to certain shows (rent deals, merchandise deals, etc.), and processing venue agreements, invoices, and coordinating insurance needs prior to events.
• Assist with the processing of all venue contracts, artist contracts and co-promote agreements for events under the responsibility of the company.
• Assist in the organizational process associated with marketing invoices and promotional letters
• Place ticket buys and ticketing orders.
• Special project coordination requiring follow up and meeting of deadlines.
• Create company creative assets including pitch decks, artist one sheets, event/artist specific decks, quarterly newsletter, and case studies.
• Assist with account management and on-site event activation support, as needed.
• Research and insights on brands, marketing, and music trends.
• Perform a range of creative and marketing support duties related to the daily operations of the company.
• Manage the social media editorial calendar creation and execution.
• Support community development and engagement initiatives across all direct to company channels including Instagram, Tik Tok, Twitter, YouTube, etc.
• Maintain inventory of Femme It Forward's online stores and merchandise.
• Maintain current knowledge of organizational and company policies and procedures.
• Interface with agents and venues to verify availability and build a calendar of events
• Run errands as requested by assigned executive(s).
• Multitask in a fast-paced environment and remain organized, with attention to detail.
• Other duties as assigned by management

WHAT THIS PERSON WILL BRING
• Bachelor's Degree or equivalent is preferred
• Live Music Industry and/or booking experience is required
• Minimum 2 years administrative assistant experience in a fast-paced environment, preferably in the Music Industry, Live &Touring, and/or a Booking Agency
• Superior organizational skills; Detail-oriented with the ability to multi-task, collaborate, and prioritize multiple tasks
• Must have strong computer skills, with proficiency in MS Word, Excel, PowerPoint, and Outlook.
• Excellent communication skills, both verbal and written; strong attention to detail
• Must be a strong team player, with a consistent professional demeanor and the ability to deal with all types of individuals
• Motivated self-starter with a positive attitude
• Live Nation's policy regarding vaccinations and masking will evolve based upon updated regulations and factors related to COVID-19. Currently, we strongly encourage employees to be fully vaccinated or have received a negative COVID test within [24] hours of entering an office.

BENEFITS & PERKS - Our motto is 'Taking Care of Our Own' through 6 pillars of benefits:
• HEALTH: Medical, Dental and Vision benefits for you and your family, including Flexible Spending Accounts (FSA) and Health Savings Accounts (HSAs)
• YOURSELF: Paid time off policy including holidays, sick time and day off for your birthday, free concert tickets
• WEALTH: 401(k) program with company match, Stock Program Reimbursement
• FAMILY: New parent programs & support including caregiver leave and infertility support
• CAREER: Tuition reimbursement, student loan repayment internal growth and development programs & trainings
• OTHERS: Crowdfunding network

Jobcode: Reference SBJ-re5zz1-3-136-26-20-42 in your application.