Job Description
The Role:
We are seeking a highly organized, adaptable, and motivated individual with dynamic interpersonal skills to join our team as an Administrative Assistant. This individual will assist with administrative support for 713 Music Hall in both operations and production.
Responsibilities:
• Provide general administrative support for the local office, prioritizing and managing tasks with minimal supervision
• Answer and direct phone calls, email & text line inquiries
• Assist in the preparation of regularly scheduled reports, including logging and maintaining show/venue invoices
• Act as the point of contact and general support for vendors, clients, and new staff
• Maintaining lost and found and badge logs
• Processing and directing mail and incoming packages or deliveries
• Maintain office supplies and coordinates maintenance of office equipment
• Assist with creating presentations, creating reports, developing and printing materials and samples as needed for meetings and presentations, for both internal and external meetings
• Day of show support to operations and production
• Other duties as assigned by GM and Ops Manager
Qualifications:
• College degree, or currently pursuing college courses preferred
• Ability to work various, flexible hours, inclusive of nights and weekends
• Must have an avid interest in music, be knowledgeable about artists and genres, and have an overall interest in learning about the music industry; touring and concert industry experience is preferred
• Ability to work in a dynamic, fast-paced deadline driven environment, while maintaining organization and attention to detail
• Proficiency in Microsoft Office products (Outlook, Word, Excel); comfortability utilizing internet tools and social media sites
• Professional written and verbal communication skills; ability to build and foster professional relationships with individuals at all levels
• Must be able to maintain confidentiality, handle sensitive matters and exercise excellent judgment
• Ability to work well independently and within a team
Jobcode: Reference SBJ-d9xxpk-54-90-236-179-42 in your application.