Labor Coordinator Payroll

Job Description

Full Time Labor Coordinator Position is open with a renowned Sound, Lighting, and Video company. This position will be located in our Atlanta, GA office and the focus will be processing show pay for our contractors. This position will also support the labor coordination of shows.

Active Production and Design:

WE CHANGE REALITY

Atlanta-based Active Production and Design has produced countless Virtual and Hybrid meetings, events, and charity fundraisers. Combining deep technical know-how with expert creative craftsmanship Active Production can design, deliver, and produce elaborate Virtual Events, Meetings, and Gatherings for everything from virtual streaming to on-site live events.

Labor Coordinator:

This is a salaried exempt position

Salary: 50K to 60K depending on experience

Benefits: Medical, Dental, and Vision benefits are offered on the first day of the month following employment.

Ancillary benefits are offered at 3 months of employment, including, but not limited to ancillary benefits, paid holidays, and paid vacation.

Paid Sick time is offered upon hire and allocated per quarter in which the start date falls.

Position Summary/Objective : The Labor Coordinator - Coordinates technical event staffing, show labor and pay for the Sound/Light/Video division of a large Special Effects Company. This position involves sourcing staff, handling administrative details and overseeing and coordinating changes in labor as required. This position is located in our Atlanta, GA location.

Essential Functions : While not all-inclusive, the following is a list of primary and general duties for the Labor Coordinator. In addition to these listed duties, this position may also perform other tasks as assigned, will abide by all provisions of the Employee Manual, and shall participate in company initiatives and projects.
• Create and complete all Show Pay P.O.s and process show pay according to Company process/timing.
• Confirm technician show pay is accurate.
• Ensure completion of all 1099 documentation for payment and compliance.
• Assist Labor Manager in maintaining the current labor schedule.
• Track technician availability and document/update technician's booked shows.
• Contact personnel for their availability, pre-confirm and schedule.
• Contact union locals, if required, to obtain a one-off agreement.
• When a job is awarded, the person in this role will submit requests to Unions for requesting personnel.
• Utilizing client staff lists, fill the crew requirements with the most qualified employees available.
• Resolve crew issues, verify requirements for each day, confirm availability of crew and increase or decrease crew size as necessary.
• Coordinate and communicate confirmed staffing with the Logistics.
• Create and distribute show rate sheets to technicians.
• On-call labor after hours for changes, cancellations, and no-shows.
• Interview, vet, and onboard new/existing technicians.
• Work at least one weekend a month (in rotation) handling all inbound calls regarding labor-related issues/changes.

Education and Experience
• Payroll Processing experience is required.
• 2 + years of experience supporting Labor Staffing using both manual and automated labor systems (entertainment industry experience is highly preferred)
• Strong organizational skills and ability to work under frequently tight deadlines with accuracy
• Excellent computer skills, including Microsoft Office suite and Netsuite (preferred, but not required)
• Ability to work as a team member and leverage support where needed
• Collaboration in all duties is essential with the appropriate department or function
• Good knowledge of the principles and practices of labor staffing
• Pleasant phone demeanor and professional communicator
• Excellent problem-solving skills
• Ability to work independently with minimal supervision
• Bachelor's degree in a related field of study is preferred; equivalent workplace experience is acceptable

Work Environment

This job operates in an office and warehouse environment. This role routinely uses standard office equipment such as laptop computers, smartphones, office phones, and other standard office equipment. This role involves ongoing communication with internal employees and external contacts--via phone, email, and any other professional means of communication necessary to complete the essential duties of the position.

Physical Demands

The person in this role must be able to remain in a stationary position 50% of the time and must move about occasionally inside the office to access file cabinets, and office machinery and to have routine contact with individuals in the office and/or warehouse. The person in this role must frequently interact with employees, obtain information, and attend meetings as needed to complete the essential job duties.

Position Type/Expected Hours of Work

This is a full-time position. Hours of work are typically an 8-hour day- in addition to a 1-hour unpaid lunch. This person in this role will typically work an 8 am to 5 pm schedule, except during high volume sales periods when evening and weekend work may be required. This position at some times during the year will require overtime, and the labor coordinator will also receive calls after hours regarding labor/staffing questions.

Travel

This position requires infrequent travel, less than 25%. Travel may be mixed -- local and outside the local area and overnight.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Live Events, LLC and its affiliated companies are an EEO employer.

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Jobcode: Reference SBJ-dy16nk-18-221-222-47-42 in your application.