Manager, Benefits Administration

Job Description

We are currently seeking a dynamic individual to fill the position of Manager, Benefits Administration. Your commitment and proactive management will guarantee precise and compliant handling of leave management, workers' compensation, benefits administration, work accommodations, and immigration processes. If you have a passion for employee welfare, we invite you to apply and become an integral part of our dynamic team.

What you'll do

Leave of Absence and Workers Compensation Administration
• Administer and support employee-qualified leave of absence programs such as FMLA, short & long-term disability, state plans like paid family leave and paid sick leave, as well as parental and paternity leave.
• Workers' Compensation Administration - All aspects of administration including claims administration, vendor management & payment coordination.
• Ensure leave programs and Workers Compensation policies are in accordance with the applicable federal and state employment laws.
• Reconcile with Payroll NYS disability and NYS Paid Family Leave benefit offsets on a bi-weekly basis and communicate with the affected employees.
• Ensure all involved parties including employees, managers, HR business partners, leadership, and legal receive all necessary and required information and documentation.
• Work closely with employees to ensure that all relevant and required documentation is submitted in a timely manner. Maintains appropriate contact with all employees and coordinates all aspects of return to work. Follow-up when necessary and ensures recertification paperwork is returned in a timely manner.
• Partner closely with all HR business partners on all leave cases and workers' compensation claims. Meets regularly with HRBPs to review claims' status, and future actions.
• Manage vendor relationships, ensuring accurate and timely processing of claims and payments.
• Use a data-driven approach to evaluating trends, making recommendations, or implementing changes to existing programs.

Benefits Administration
• Benefits administration: Assist with the administration of all corporate-sponsored employee benefits programs and manage benefit programs specific to Hearst Magazine employees.
• Benefits enrollment: Guide employees through the enrollment process by helping them understand their benefits. Conduct a weekly benefits orientation for new hires and answer any enrollment-related questions they may have.
• Compliance: Ensure consistent and full compliance with company policies and relevant laws, such as the Affordable Care Act (ACA) and other regulatory requirements.
• Vendor management: Work with corporate benefits, insurance carriers and other vendors to ensure employee data is entered correctly and benefits are delivered on time and as needed.
• Record-keeping: Track, maintain and report on required records or documents. Coordinate with the payroll team on payments, payroll deductions or retroactive payments and deductions.
• Addressing employee concerns: Direct employees with benefit questions and concerns to the Corporate Benefits hotline or benefit plan vendor.
Oversee and assist employees with escalated benefit matters that the employee has not been able to resolve on their own.
• Manage, maintain, and update all benefit information posted on company intranet page.

Work Accommodation Administrator
• First point of contact for employees requesting a work accommodation.
• Responsible for collection of required documentation when an accommodation is requested and facilitate the review and approval process for accommodations.
• Maintain proper records and ensure timely follow-up of accommodation recertifications or requests for extensions of existing accommodations.

Immigration Administration
• First point of contact on all immigration matters.
• Work with internal partners, parent company and legal team to develop, maintain and regularly update our Immigration policy.
• Track all renewals and changes, ensure timely filing of all paperwork, and maintain consistent communications between all parties.
• Serve as consultant to employees, candidates, talent acquisition, HR, and key stakeholders, leveraging industry knowledge and acquired experience.
Other Responsibilities
• Administer other programs such as tuition reimbursement, employee referrals, Amazon Gift Cards, Gym memberships/reimbursements.
• Severance Agreement/ERP Payment Management – Responsible for all aspects of the severance process including producing agreements, processing executed agreements, communications, reporting, and record keeping.
• Work on projects and other duties as needed.

Job Qualifications:

Education and Experience:
• 3 years of experience in Human Resources, with at least 3 years of specialized experience in health, welfare, immigration, or related fields.
• Knowledge of federal and state employment laws and regulations pertaining to leave management, workers' compensation, benefits administration, work accommodation, and immigration.
• Strong analytical and problem-solving skills, with the ability to interpret complex data and trends to drive strategic decision-making.
• Exceptional attention to detail and accuracy in documentation and record-keeping.
• Excellent interpersonal and communication skills, with the ability to effectively communicate complex information to diverse stakeholders.
• Ability to work independently as well as collaboratively within a team environment.
• Additional certifications related to leave management, workers' compensation administration, or immigration law a plus.
• Willingness to stay updated on changing regulations and industry best practices through continuing education and professional development opportunities.
• Flexibility to adapt to evolving business needs and work occasional evenings or weekends as required.

Note: The qualifications listed above are intended to provide a general guideline for evaluating candidates and may be adjusted based on specific organizational needs and requirements.

The base salary for this role in NY is between $98,000 to $117,000 annually. The base salary for this role in PA is between $89,000 to $105,000 annually. The actual base pay offered is dependent upon many factors, such as: transferable skills, work experience, business needs and market demands. The base pay range is subject to change and may be modified in the future.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

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Jobcode: Reference SBJ-rb08x6-3-144-193-129-42 in your application.