Administrative Assistant, Enthusiast Group

Job Description

Hearst's Enthusiast Group is seeking a highly organized and detail-oriented Administrative Assistant. The successful candidate will get the opportunity to work with all brands in the group-Runner's World, Bicycling, BestProducts.com, Popular Mechanics, and Biography.com-and be responsible for initiating, managing, and overseeing the contracts of freelancers across the various departments, ensuring compliance and streamlining the contracting process.

This role follows a hybrid model, in-office 3 days per week, and is based in our Easton, PA, office. We will not be able to consider remote candidates.

Resonsibilities:

What You'll Do:
• Serve as the primary point of contact for editors and freelancers concerning contracts and assignment agreements.
• Prepare and administer contractual agreements, including drafting, reviewing, and finalizing contracts.
• Ensure all contracts are signed and stored properly and maintain an organized system for tracking and managing contracts throughout their lifecycle.
• Collaborate with legal, finance, and department heads to ensure contracts align with company policies and legal requirements.
• Assist in tracking assignments and invoices and liaise with the finance department to ensure timely payments to freelancers.
• Facilitate the onboarding of freelancers by guiding them through the completion of supplier forms and ensuring proper collection and processing of necessary documentation for compliance and payment setup.

Qualifications:

Who You Are:
• Exceptional organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Proficiency in contract management software and MS Office Suite.
• Ability to manage multiple contracts and projects simultaneously within tight deadlines.
• Problem-solving skills and a proactive approach to resolving issues and mitigating risks.
• Bachelor's degree.

The base salary for this role is $55,800. The actual base pay offered is dependent upon many factors, such as: transferable skills, work experience, business needs, and market demands. The base pay range is subject to change and may be modified in the future.

This is a position covered under the Writers Guild of America, East, Collective Bargaining Agreement.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

Jobcode: Reference SBJ-g4710y-18-217-108-11-42 in your application.