Assistant

Job Description

The Job

The Assistant will provide key administrative and organizational support for two Directors of Original Non-Fiction Programming, HBO Max.

The Daily
• Coordinates, schedules meetings on a regular basis for department executives. Provide coverage for other assistants within the department as needed.
• Reserves meeting rooms (virtual and physical) and is responsible for room set-up and breakdown as needed.
• Maintains calendars, provides phone coverage, and ensures accurate and detailed phone messages are provided to appropriate executive.
• Reconciles expense reports, arranges travel and orders supplies as needed.
• Serves as a conduit between the HBO Max Non-Fiction and other departments by acting as a resource for information and maintains the flow of info between various departments both internally and externally as requested by executives.
• Manages departmental workflow, ensuring that the department is kept up to date on all deadlines and provides status updates as to the tracking of projects as they move through the development and production process. Gathers information for scheduled status reports.
• Organizes and keeps track of project submissions and maintains an accurate log.
• Special projects as assigned.

The Essentials
• 1+ years supporting a creative executive/department at a production company, studio, or network
• Bachelor's degree preferred

Jobcode: Reference SBJ-gmwo3m-18-118-9-146-42 in your application.