Full Time Job

Project & Team Coordinator

Fox News

Los Angeles, CA 02-02-2021
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  • Paid
  • Full Time
Job Description

FOX's Digital Entertainment Group is looking for a Project & Team Coordinator to provide administrative support to the team (50% of the time) as well as provide executive assistant support to the Executive Vice President of Digital & Technology (50% of the time).

Support to the EVP
• Manage incoming inquiries and requests for time and information
• Manage calendar of appointments to effectively allocate the EVPs time and ensure all associated documentation is available as required
• Assist with the preparation of presentations, reports, and other ad-hoc requests
• Prepare and provide support for and attend various meetings as required
• Organize travel and accommodation for trips
• Process financial payments and expense reimbursements
• Supports the EVP on other operational activity as required

Support to the team & general duties
• Implement office procedures to facilitate a highly organized and smoothly functioning division
• Liaise with and build effective working relationships with the extended Fox Entertainment and Digital teams as well as other Fox business units
• Coordinate and book travel for team members
• Assist with processing purchase orders and invoices and expense reimbursements
• Prepare for and provide support for various meetings, event management eg. catering, room set up, audio/visual equipment
• Contribute to the strategic planning of the team; ad hoc administrative tasks for projects
• Work closely with other Administration staff as required ensuring teamwork across the business
• Participate in special projects to continuously improve processes, tools, systems, and organization
• Participate in objective setting, performance management, planning and implementing personal and career development activities
• Accurate word processing, data entry, maintaining and updating databases
• Follow and demonstrate our organizational values
• Additional tasks/duties as assigned

• Relevant qualifications in business and/or administration
• Significant experience as an executive or personal assistant to a busy manager
• Demonstrated experience in an administrative role supporting a multi-disciplinary team
• Proficient in the use of the Microsoft Office suite of products, including Word, Excel, and Outlook
• Excellent written, verbal, and interpersonal communication skills with a demonstrated ability to work with all levels of employees and management
• Ability to prioritize and meet deadlines
• High attention to detail and accuracy with a strong focus on the quality of work
• Ability to use initiative and strive for efficient and effective process improvements
• Understand the need and for and demonstrate strict adherence to confidentiality
• Ability to be flexible and adaptable in the face of changing organizational priorities and ambiguous environments

Company Profile
Fox News

Under the FOX banner, we produce and distribute content through some of the world's leading and most valued brands, including: FOX News, FOX Sports, the Fox Network, and the FOX Television Stations. We empower a diverse range of creators to imagine and develop culturally significant content, while building an organization that thrives on creative ideas, operational expertise and strategic thinking.