Department Coordinator

Job Description

JOB DESCRIPTION

The Department Coordinator will support our Cyber Security, and Emerging Technologies teams here at FOX. This environment requires the candidate to be a self-starter, highly professional, organized and detail oriented. We're looking for candidates who are collaborative, inclusive, effective communicators who exercise good judgement across all responsibilities. We encourage individuals to take ownership, initiative, and bring forth creative ideas and solutions.

A SNAPSHOT OF YOUR RESPONSIBILITIES

Calendar Management
• Provide light calendar management for 4-5 VPs (according to their preferences)
• Proactively identifies and resolves calendar conflicts
• Communicates effectively, keeps VPs calendar well organized, and properly screens meetings

Meeting Coordination
• Schedules external and internal meetings, calls and video conferencing
• Checks and confirms availability for all participants
• Coordinates meeting materials, printing and distribution (according to their preferences)
• Handle all aspects of meeting logistics (VC details, securing the proper conference room size, A/V assistance, catering)

Travel Coordination and Preparation
• Coordinates domestic travel arrangements through our online booking tool DEEM (according to their preferences)
• Arrange ground transportation, book hotels and manages all logistics (according to their preferences)
• Creates final travel itinerary and input those details into their calendars

Expense Reports (Training will be provided; of course)
• Gather all documentation to prepare bi-weekly/monthly expense reports (according to their preferences)
• Prompts VPs after travel, meetings and events for proper documentation
• Monitors and tracks all expense reports submitted until final payment

Projects and Departments
• Completes assigned projects on time and with accuracy
• Liaises with assistants from other departments to support all business needs as a team
• Supports VPs with any projects or events (according to their preferences)

WHAT YOU WILL NEED

These are the qualifications that are necessary for someone to be considered for the position
• Administrative experience supporting multiple individuals
• Intermediate to advanced working knowledge of Google Suite and Microsoft Office Suite required
• Excellent written/verbal communication, and proofreading skills
• Must be able to adapt to changing situations with minimal notice and guidance

Characteristics
• Self-starter, action/detailed oriented, quick learner, able to multitask, highly organized, excellent attention to detail, problem solver, good follow up skills, able to prioritize, and a team player

NICE TO HAVE, BUT NOT A DEAL BREAKER
• Bachelor's degree is preferred but not required

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Learn more about Fox Tech at https://tech.fox.com
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At FOX, we foster a culture and environment where everyone feels welcome and can thrive. We are deeply committed to diversity, equity, and inclusion, including attracting, retaining, and promoting diverse talent across our company. We live in a diverse world, with different ideas and different perspectives that come together to spark new ideas and make great things happen. That means reflecting the diversity of the world around us is critical to our company's success. We ensure that our viewers, communities and employees feel heard, represented, and celebrated both on screen and off.

Click here to learn more about the diverse communities of people behind our brands.

Pursuant to state and local pay disclosure requirements, the pay range for this role, with final offer amount dependent on education, skills, experience, and location is: $28.85-33.66 per hour for California. This role is also eligible for various benefits, including medical/dental/vision, insurance, a 401(k) plan, paid time off, and other benefits in accordance with applicable plan documents. Benefits for Union represented employees will be in accordance with the applicable collective bargaining agreement.
View more detail about FOX Benefits.

Jobcode: Reference SBJ-dy94ok-3-133-147-252-42 in your application.