Office Manager / Personal Assistant

Job Description

We are looking for an Office Manager/Personal Assistant to join our growing team. If you're an energetic professional who doesn't mind wearing multiple hats, passionate about ensuring everything runs like clockwork in an office, and obsessed with organising office activities and coordinating culture initiatives, you're the person we're looking for.

Finn Partners Singapore is an integrated marketing agency, offering a full suite of communication services spanning public relations, digital marketing, content marketing, marketing analytics and insights, and social media marketing.

As part of your day-to-day job, you will:
• Manage office facilities & vendors including managing the lease, office fitouts, equipment purchases, office & pantry supplies, cleaning services, security services, and other suppliers.
• Provide administrative support to the Managing Partner to enable her to operate efficiently and manage the company.
• Maintain employee lists, organisation charts and other company documents.
• Support & administer office culture initiatives, including service anniversary recognition, birthday gifts/celebrations & special events.
• Contribute to maintaining a safe and conducive office through designing and implementing office policies and guidelines.
• Provide administrative support to the Agency Leads when required.
• Contribute to enhancing company culture.
• Provide IT administration support through liaising with helpdesks, onboarding new users, escalating IT support issues, managing and ordering IT equipment
• Procure or produce company collaterals (e.g. letterheads & templates, branded swag, trade announcements, and so on).

We are looking for someone with:
• Proven work experience as an Office Manager & Personal Assistant or relevant role
• Computer literacy (MS Office applications, in particular)
• Excellent time management skills and ability to multi-task and prioritize work
• Strong organizational and planning skills in a fast-paced and ever-changing environment
• An open mind with an ability to suggest improvements
• Strong phone, email and in-person communication skills ​​​​​​​
• Ability to work independently, is proactive and is a problem-solver
• Diploma or Certificate in Business Administration is preferred

We are committed to building a healthy, happy team, starting with:
• 20 days of annual leave
• 4 days of mental health leave annually (no questions asked)
• FINN-ishing early once a month to rest, relax, and recharge
• Flexible working arrangements (in terms of hours, locations, and outfits)
• A competitive salary and benefits package
• A well-stocked pantry
• Lots of fun, laughter, and love

What's great about FINN?​​​​​​​

Work hard. Have fun. No drama. We are the most un-agency agency you will ever work for, largely because we were founded by two geeks, Yinch and Allan, who simply didn't know better.

FINN offers the best of both worlds - the heritage of a homegrown agency, plus a global network spanning 32 cities. We're proud of our 1200-strong team and believe (relentlessly) in the work we do.

With us, you'll get to support some of the biggest (and seriously cool) companies in the world. Uncover the world of endless transformation and get behind the latest technologies in every industry - from cybersecurity to healthcare.

Will it be fun? You better believe it. Check out our Facebook page and find out more about the kinds of things we get up to.

Jobcode: Reference SBJ-rvzyk0-3-20-238-187-42 in your application.