Executive Assistant / Office Assistant

Job Description

Executive - Office Assistant

Be an integral part of FINN PARTNERS, one of the fastest-growing global, integrated public relations and marketing agencies. We are looking for a resourceful, self-starter who shares our ''Work Hard - Play Nice'' values, and who cannot wait to be part of our bustling and collaborative team. The ideal Executive Assistant/Office Assistant candidate thrives in tackling new challenges every day, wears multiple hats (maybe a fedora, maybe a party hat, who knows), and is energized by the prospect of growing a career with many possibilities.

This person will be a trusted partner to our regional lead and help support the mission to create a ''best place to work'' for the talented and growing team that they will be a part of.
• Our culture: Innovative, Nimble, Evolving, Scrappy. Strong bones, with lots of room to help further build out our structure as we continue to grow.
• Our executive: Navigating hundreds of messages and priorities every day, so needs the right person to optimize his workday, recognize- flag- handle issues quickly, and create structure and organization.
• The day-to-day: Everything from full support for our regional lead, to helping maintain a fun and vibrant office culture. Our days are dynamic and always changing, but you can expect job duties including: calendar and email management, expenses, travel coordination, client interactions, research, coordinating or creating visual, written, and analytical content, setting up office lunch orders, maintaining supplies and snacks, implementing ideas you might have to infuse fun into the day for the office.
• Our ideal candidate: Professional, polished, adaptable, unflappable, an ambassador for the agency. Sees around corners and solves problems before they even exist. Willing to roll up their sleeves. Energized by the day-to-day challenges of agency life, client service, and new business. Strong, professional and friendly communicator.
** During the COVID pandemic our employees are working remotely. When our CEO indicates it is time to return to our regular in-office settings, this role will be based within our Chicago office. **

Responsibilities:
• Help create amazing experiences for clients, cross-office colleagues, and our existing, potential and new talent
• Support seamless office operations
• Creatively keep our Fuel Bar stocked with delicious, healthy, unique snacks and beverages
• Help plan amazing in-office and off-site team events
• Coordinate with our IT team to troubleshoot current tech issues or potential tech issues
• Learn and support business operations including staffing, new business, and recruiting
• Bonus points for someone who loves to conjure up amazingly creative ways to surprise and delight clients

Requirements:
• Minimum of 5-7 years of executive assistant or office assistant experience, preferably in an agency, or creative services setting
• A self-starter who can assess situations, identify needs, problem-solve, rally people and processes, in a fast-paced agency setting
• Impeccable attention to detail
• Creative, critical thinking, and analytical skills
• Remarkable communication skills, including active listening and outstanding verbal and written communications to staff and senior management
• Absolute trustworthiness and ability to maintain confidentiality across sensitive office/HR matters

Jobcode: Reference SBJ-d88039-18-188-108-54-42 in your application.