Production Coordinator, Labs

Job Description

The Labs Production Coordinator reports to the Central Production Manager and will oversee and support various tasks and projects, with a primary focus on research development taking place on the stage, to ensure efficient operations and successful project completion across multiple teams. This role requires excellent organizational skills, attention to detail, and the ability to work collaboratively with team members and external partners.

Key Responsibilities
• Project Management: Plan, coordinate, and execute projects, ensuring they are completed on time, within scope, and budget
• Communication: Serve as a point of contact between different departments, clients, and stakeholders to facilitate smooth information flow
• Scheduling: Arrange and manage schedules, meetings, and appointments for team members and ensure timely communication of changes
• Research & Innovation: Demonstrates genuine curiosity and enthusiasm for learning about emerging technologies, R&D initiatives, and innovative workflows within stage operations
• Documentation: Maintain accurate records, files, and documentation for projects and departmental activities
• Reporting: Capable of independently preparing and presenting regular reports on project status, department activities, and other relevant metrics contributing to overall team efficiency
• Problem-Solving: Identify and resolve any issues or conflicts that arise during project execution
• Production Knowledge: Possess a basic understanding of production tools, departments, and processes
• Software Development Knowledge: Possess a basic understanding of Agile workflows, sprints, and processes
• Communication & Accountability: Demonstrate strong written and verbal communication skills with the ability to drive actions, follow up on tasks, hold team members accountable, and ensure timely delivery and resolution
• Support: Provide administrative support to the team, including preparing correspondence, handling tickets, and managing office supplies
• Review Facilitation: Demonstrates the ability to effectively run creative or technical reviews, ensuring all stakeholders are aligned and next steps are clearly communicated and followed through
• Process Improvement: Actively suggests workflow optimizations and supports the implementation of organizational tools and processes that enhance team productivity and collaboration
Qualifications
• Excellent organizational and time management abilities, able to identify and manage priorities
• Excellent written and verbal communication skills. Ability to collaborate effectively with cross- functional teams
• Proficiency in Google Workspace and Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Ability to work independently and as part of a team
• Attention to detail and problem-solving skills
• Effectively coordinates the resolution of problems and roadblocks as they occur
• Proficiency in production management software such as Flow (formerly Shotgrid/Shotgun) or equivalent tracking tools
• Familiarity with project management software (e.g. Jira, Smartsheets, Airtable, Miro, Bluescape. ClickUp) is a plus
• Ability to remain calm and confident under pressure, cope well with fast paced environments and short deadlines, be adaptable,use initiative, have a positive attitude
$65,000 - $72,000 a year
This salary range is specific to applicants applying to our position in Los Angeles, California. To determine your base salary, we consider your qualifications, skills, and experience. These considerations can cause your compensation to vary outside of this range and will also be dependent on your location.
About Us

We will only consider applicants based in Los Angeles, or those willing to relocate.

Jobcode: Reference SBJ-12ybxe-18-97-9-168-42 in your application.