Team Assistant, Diamond Baseball Holdings

Job Description

Diamond Baseball Holdings

Diamond Baseball Holdings (DBH) is a subsidiary of Endeavor, the global sports and entertainment company. DBH was formed in 2021 to support, promote, and enhance Minor League Baseball through professional management, best practices, innovation, and investment.
Our Executive team is seeking an enthusiastic individual with a strong desire to break into the Sports and Entertainment industry. This individual will begin their career providing administrative support to our CEO, Executive Chairman and the wider Executive team as needed. The Team Assistant will work directly with C-level executives and will be responsible for performing a wide variety of support duties to enable the organization. The ideal candidate will be highly motivated, professional, and capable of pro-actively managing their workload and prioritizing tasks in a fast-paced environment. This individual will also have the latitude to initiate and drive projects that will add value to the wider DBH organization team.

Essential Duties and Responsibilities
• Scheduling of appointments and maintenance of daily calendar
• Collect and maintain current contact information for key employees, partners, and vendors
• Optimize Exec's time by filtering and managing inquiries and meeting requests
• Draft official letter and e-mail correspondence on behalf of Execs
• Take and distribute meetings notes
• Proactively follow-up on action items and deliverables due to the Execs
• Act as travel agent to research, book and amend Exec's comprehensive travel schedule within budget and on a timely basis
• Work with outside parties to secure meeting and lodging space in advance of meetings and retreats
• Organize smaller scale hospitality events for key partners, to include reservation booking, catering and transportation.
• Complete expense reimbursement reports by obtaining receipts from Execs or third party vendor and entering in Concur system.
• Perform personal duties from time to time (e.g. booking personal travel or calendar items, communicating with EVP's spouse) to help maximize EVP's time
• Maintain normal business hours (8am-5pm), but must also be contactable and responsive after hours and weekends when needed, especially when Execs are traveling.
• Welcome guests and clients by greeting them warmly, in person, or on the telephone
• Procure office supplies as needed
• Keep key documents on file for use when needed
• Other Projects as assigned

Qualifications
• Must have a passion for serving others and a genuine willingness to perform in a ''behind the scenes'' role
• Minimum of 2 years of professional experience, preferably in customer service within the sports industry
• Possess a high level of maturity, presence, and confidence
• Positive attitude, highly motivated, and able to easily build relationships across multiple functions and business units.
• Ability to provide clear and concise oral and written communication to all levels of employees within the company and to prospective candidates.
• Highly resourceful and proactive; able to anticipate needs that are not always clearly stated or apparent
• Ability to manage several projects simultaneously while working under pressure to meet critical deadlines.
• Must be a strong problem solver and capable of ''connecting the dots'' when dealing with a lot of complex information
• Strong Communicator: consistent in following up and making sure things are completed on time
• Operate with a high level of integrity and confidentiality
• Ability to exercise sound judgment and determine priorities independently
• Unparalleled organizational skills coupled with the natural ability to value quality over quantity of work
• Above average proficiency with Microsoft Office, specifically PowerPoint and Outlook

Endeavor is an equal opportunity employer committed to a diverse and inclusive work environment.

Jobcode: Reference SBJ-d8q8k6-18-191-146-23-42 in your application.