Executive Assistant, Talent Strategy, Scouting & Incubation

Job Description

Who We Are:

The Wall Group is a fully integrated management company championing creative talent through effective, career-elevating representation. With offices in New York, Los Angeles, London, and Paris, our team represents the industry's most influential fashion stylists, hairstylists, makeup artists and production designers. Services including editorial and commercial bookings, endorsement and sponsorship management, and trend-focused brand consulting allow The Wall Group to drive the careers of fashion's leading creators. The company is also committed to promoting environmental conservation through business and not-for-profit ventures. The Wall Group was founded in 2000 by Brooke Wall. In 2015, The Wall Group was acquired by sports and entertainment company Endeavor.

Endeavor is a global sports and entertainment company, home to the world's most dynamic and engaging storytellers, brands, live events and experiences. The company is comprised of industry leaders including entertainment agency WME; sports, fashion, events and media company IMG; and premier mixed martial arts organization UFC. The Endeavor network specializes in talent representation, sports operations & advisory, event & experiences management, media production & distribution, experiential marketing and brand licensing.

Executive Assistant, Talent Strategy, Scouting + Incubation – Job Description

WME Fashion

WME Fashion is the world's preeminent cultivator of talent, curator of experiences and creator of brand partnerships across the fashion, luxury & beauty ecosystem.

Position Summary

WME Fashion, a major worldwide talent agency is currently seeking an Executive Assistant, Talent Strategy, Scouting + Incubation. The ideal candidate must have the ability work in a fast-paced work environment, is highly organized and detail-oriented, to support a Senior Executive in our New York office. Excellent communication skills are a must. Previous assistant experience required, agency experience a plus.

General Responsibilities
• Effectively manage Senior Executive calendar, including setting, re-scheduling, and confirming multiple meetings and conference calls in the Talent Representation space across global teams and multiple time zones.
• Arrange travel plans as needed, including purchasing tickets, creating itineraries, and arranging transportation to and from airport to locations.
• Coordinate with the global team and other executives for meetings agendas and deliverables, coordinating with each BU
• Manage heavy phone details and expense reports, authorizations, and approvals, etc. all in line with company policies and procedures.
• Gather, compile, verify, and analyze information for the executive's use in documents such as memos, letters, reports, speeches and presentations
• Screen requests to determine priority level, including visitors, phone calls, and incoming correspondence.
• Ensuring smooth flow of the workday with proactive schedule prep and contingency planning
• Liaise internally and externally as necessary with all levels of personnel, clients, and business associates.
• Update and maintain internal online filing systems.
• Be well informed across four business units and act as a point of contact and information for multiple inquiries, facilitate connections across the different businesses.
• Strong interest and understanding of fashion are a big plus.
• Trust and discretion while handling privileged information.
• Participate in special project assignments on an as required basis.

Knowledge and Experience
• College degree preferred, but not required.
• Highly proficient in Microsoft Office Suite, with emphasis on Excel and PowerPoint to work on monthly update documents
• General computer knowledge.

Skills and Abilities
• Professional, detail-oriented, motivated, and proactive.
• Demonstrated ability to operate in a fast-paced environment, responding to issues promptly with a strong orientation toward customer service and teamwork.
• High level of integrity and ability to deal with highly confidential information in a professional manner and maintain the utmost discretion and confidentiality.
• Exhibit strong organizational skills and ability to balance and handle multiple tasks deadlines with accuracy.
• Ability to operate in a rotating office schedule and to be flexible, work from laptop.
• Adaptable and confident navigating multiple office environments.
• Ability to communicate effectively with all levels of employees, management, and customers.
• Strong interpersonal and teamwork skills, including adaptability, personal effectiveness, and the ability to establish quick rapport.
• Strong writing, proofreading, and editing skills.
• Work well under pressure and in a fast-paced environment and make decisions with informed discretion.
• Must have professional phone etiquette.

Endeavor is an equal opportunity employer committed to a diverse and inclusive work environment.

Endeavor unites and brings people together in our love of sport, culture, and entertainment. We understand this can only be accomplished when we lead with a lens of diversity, equity, and inclusion in everything we do. As a global company that drives culture, we strive to reflect the world's diverse voices.  

Endeavor is an equal opportunities employer and encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.

Per local requirements and in the interest of transparency, the range shown below reflects the prevalent current hiring range for this position. Hiring pay rates are based on a number of factors, including location and may vary depending on job-related qualifications, knowledge, skills and experience. Endeavor strives to provide locally competitive rewards packages, which include base rate along with, as applicable, short- and long-term incentives, growth and developmental opportunities, and robust benefits, such as health care, retirement, vacation and other paid time off, and additional offerings.

Hiring Range Minimum:
$18.75 hourly

Hiring Range Maximum:
$25.00 hourly

Jobcode: Reference SBJ-rv2b5j-13-58-199-13-42 in your application.