Full Time Job

Executive Assistant

Endeavor

New York, NY 09-30-2022
 
  • Paid
  • Full Time
  • Entry (0-2 years) Experience
Job Description
Key Responsibilities and Accountabilities
• Extensive diary management including overseeing complex global travel arrangements, visa preparation and on the ground logistics
• Coordinating multi-party meetings, global conference calls and video-conferences
• Meeting organisation and preparation, minute taking and subsequent drafting / providing reminders of follow up notes / actions
• Taking dictation and drafting notes
• Conduct research, collect and analyse data to prepare reports and documents prior to meetings
• Monitor, screen, respond to and accurately route incoming communications as well as extensive gate keeping
• Work closely and effectively with the President and their Executive Assistant to keep them well informed of upcoming commitments and responsibilities, following up appropriately
• Acting as a ''barometer,'' having a sense for the issues taking place in the environment and keeping the President and the Executive Assistant updated
• Assisting with Ad hoc Projects
• Actioning various documentation
• Full email inbox management, responding to RSVPs, correspondence on behalf of the President
• Event organization (primarily internal – off-sites, etc.)
• Client support at events
• Point of contact for team enquiries
• Preparation of documents and presentations
• Processing multi-currency expenses and credit card reconciliation
• Carry out personal / family admin / travel arrangement and general errand duties
• General office admin and management
• You may also be required to carry out any other duties, which are within the scope and purpose of the job

Unusual Challenges or Circumstances e.g. shift(s)/ unsocial hours/ travel etc
• Possibility of attending client events / meetings outside of working hours
• Occasional travel with Executive Vice President
• Being available after working hours should assistance be required

Key Results Areas
• Key contributor to the efficient working of the team

PERSON SPECIFICATION

Knowledge and Experience

Mandatory
• Strong administrative experience
• Personal Profile

Mandatory
• Excellent organisational skills: able to prioritise and multi-task
• Strong IT skills – Word, Excel, PowerPoint and Outlook
• Able to remain calm under pressure
• Able to manage strong personalities
• Adept at juggling multiple tasks as well as having excellent forward planning skills, actively seeking opportunities and proposes solutions
• Able to prioritise workload autonomously, as in addition to keeping regular working hours the ideal candidate will be expected to be on call as and when needed
• High level of attention to detail and is truly committed to making The Presidents life easier
• Discretion will be of upmost importance due to the seniority of the position and the nature of the environment
• Commercially aware
• Warm, engaging, excellent telephone manner and professional at all times
• Complete self-starter who needs little oversight and can manage deadlines
• Able to work independently but still be very much a team player
• Credibility, integrity and excellent judgement
• Resilient to handle ever changing priorities and liaise at the highest level
• Plenty of emotional intelligence
• Culturally aware and a strong global outlook
• Very strong interpersonal skills; able to build strong relationships both internally with colleagues and externally with clients

Endeavor is an equal opportunity employer committed to a diverse and inclusive work environment.

Jobcode: Reference SBJ-d9enp9-35-172-224-102-42 in your application.

Company Profile
Endeavor

Endeavor is a global entertainment, sports and content company, home to the world’s most dynamic and engaging storytellers, brands, live events and experiences. The company is comprised of industry leaders including entertainment agency William Morris Endeavor (WME); sports, fashion, events and media company IMG; and premier mixed martial arts organization UFC. The Endeavor network specializes in talent representation; marketing and licensing; content development, distribution and sales; event management; and a number of direct-to-consumer offerings.