Executive Assistant

Job Description

Executive Assistant - Sports

Job Title: Executive Assistant

Manager: SVP, Tennis

Location: Coral Gables, FL

WME, a major worldwide talent agency, is seeking a highly organized and detail-oriented Executive Assistant to support the SVP of Tennis in our Coral Gables, FL office.

Essential Functions:
• Handle arrangements for all meetings on behalf of the executive, including, but not limited to, booking conference rooms, crafting/circulating Zoom links or dial-ins, issuing meeting requests/calendar invites, and preparing agendas
• Maintain administrative procedures, including business mail, travel arrangements, expense reports, authorizations and approvals, etc. all in line with company policies and procedures
• Gather, compile, verify, and analyze information for the executive's use in documents such as memos, letters, reports, speeches, presentations and news releases
• Screen requests to determine priority level, including visitors, phone calls, and incoming correspondence
• Aid in preparation of presentation materials and decks through PowerPoint
• Participate in special project assignments on an as-required basis

Qualifications / Experience:
• Bachelor's degree and 3+ years of relevant administrative experience
• Interest in talent or the sports landscape, especially tennis
• Highly professional with excellent judgment and discretion
• Excellent communication skills – both written and verbal
• Critical attention to detail and highly organized
• Previous experience managing an executive desk preferred

Knowledge, Skills and Abilities
• Ability to liaise with senior executive staff, external clients & partners
• Ability to review and understand contracts
• Comfortable managing a high volume of work and juggling multiple priorities at one time
• Proficient at preparing documents and presentation materials, especially within Microsoft PowerPoint
• Capable of managing several projects simultaneously with minimal supervision

Endeavor is an equal opportunity employer committed to a diverse and inclusive work environment.

Jobcode: Reference SBJ-r07496-18-216-94-152-42 in your application.