Executive Assistant

Job Description

Who We Are:

IMG is a global leader in sports, fashion, events and media. The company manages some of the world's greatest athletes and fashion icons; owns and operates hundreds of live events annually; and is a leading independent producer and distributor of sports and entertainment media. IMG also specializes in licensing, sports training and league development. IMG is a subsidiary of Endeavor, a global sports and entertainment company.

Endeavor is a global sports and entertainment company, home to the world's most dynamic and engaging storytellers, brands, live events and experiences. The company is comprised of industry leaders including entertainment agency WME; sports, fashion, events and media company IMG; and premier mixed martial arts organization UFC. The Endeavor network specializes in talent representation, sports operations & advisory, event & experiences management, media production & distribution, experiential marketing and brand licensing.

Administrative Assistant - Art + Commerce (New York, NY)

The Administrative Assistant will provide executive administrative support to the President within the Art + Commerce division. The Assistant will be able to demonstrate the ability to thrive in a fast-paced environment and must possess a high level of energy, discretion, flexibility and good judgment. Applicants must be organized and well-spoken with strong written and verbal communication skills. Applicants should be self-motivated, proactive, team players with excellent multi-tasking skills. A minimum of one year in client service experience is required for this position.

Essential Functions:
• Provide administrative and project support to the President. Tasks include but not limited to screenings calls and disseminating messages, organize/maintain files, coordinate travel arrangement, coordinate meetings, appointments and take minutes, track and update monthly incoming projects, handle personal errands, etc.
• Routinely interact with agents, photographers, agencies and vendors to support daily operations and artist relations with a level of professionalism and discretion.
• Manage and follow up on client requests and artist communications. Liaison with internal departments regarding preparation of decks, images and corresponding files for presentations.
• Prepare and process billing, invoicing and expense reports as assigned.
• Manage contacts, group mailing lists and usage library.
• Participate in special projects as assigned.

Qualifications:
• Bachelor's degree with a strong passion and interest in art, fashion, beauty, contemporary photography, videography and publishing industry.
• Knowledge of the fashion landscape is essential.
• Previous experience supporting executives and ability to interact with clients, talent and agent in a professional and concise manner.
• Basic understanding of billing, invoicing and expense management with excellent follow up skills.
• Minimum of one year of professional working experience in a related field.
• Sophisticated phone manner; highly developed written and verbal communication skills.
• Team player, consistently proactive and the ability to multi-task on numerous projects and deliverables with a sense of urgency and confidentiality.
• Detail orientation; well organized with strong problem solving abilities.
• Ability to work productively under pressure.
• Proficiency in MS Office; knowledge of web based applications and MAC platform highly preferred.

Endeavor unites and brings people together in our love of sport, culture, and entertainment. We understand this can only be accomplished when we lead with a lens of diversity, equity, and inclusion in everything we do. As a global company that drives culture, we strive to reflect the world's diverse voices.  

Endeavor is an equal opportunities employer and encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.

Per local requirements and in the interest of transparency, the range shown below reflects the prevalent current hiring range for this position. Hiring pay rates are based on a number of factors, including location and may vary depending on job-related qualifications, knowledge, skills and experience. Endeavor strives to provide locally competitive rewards packages, which include base rate along with, as applicable, short- and long-term incentives, growth and developmental opportunities, and robust benefits, such as health care, retirement, vacation and other paid time off, and additional offerings.

Hiring Range Minimum:
$18.75 hourly

Hiring Range Maximum:
$25.00 hourly

Jobcode: Reference SBJ-g6v3mj-18-188-176-130-42 in your application.