Executive Assistant, IMG Media

Job Description

Who we are:

IMG is a global leader in sports, fashion, events and media, operating in more than 30 countries. The company manages some of the world's greatest sports figures and fashion icons; stages hundreds of live events and branded entertainment experiences annually; and is a leading independent producer and distributor of sports and entertainment media. IMG also specializes in sports training and league development, as well as marketing, media and licensing for brands, sports organizations and collegiate institutions. IMG is part of the Endeavor (formerly WME | IMG) network.

Who we are looking for:

We are looking for an experienced Executive Assistant to support our EVP, Head of Media. This role will offer the successful candidate the opportunity to work in a large Media organization providing exposure to a wide range of business areas and individuals at all levels. Working as part of the office team, there is the opportunity to gain exposure and experience across products, functions and countries. The role holder will be central to the US Commercial team.

Key Responsibilities Include But Not Limited to:
• Assist the EVP in all professional administrative matters.
• Ensure clients are handled appropriately.
• Answer the telephone and make calls in a professional manner.
• Prepare and proof client presentations and related material.
• Schedule and maintain Executive's calendar of appointments, meetings and travel itineraries, and coordinate related arrangements.
• Anticipate and prepare meeting materials and reports needed by Executive.
• Act as liaison between the Executive and her direct reports, as well as internal and external contacts. Coordinate activities and ensure that requests are carried out. Handle a wide variety of situations and tasks involving the clerical and administrative functions of the office, which often cannot be brought to the attention of the Executive.
• Handle the Executive's expenses.
• Assists department in special projects as requested by the Executive and/or department. Provides support to manager's direct reports.
• Other duties that are within the scope of the role may be required.

You Will Have:
• Must have undertaken similar roles in fast paced, high growth business before, preferably in the Sports or Entertainment Industry
• Previous experience as an EA/PA is required
• Driving administrative processes
• Must have handled confidential information before while exercising discretion
• Must have developed the knowledge and experience of managing and processing invoices, and other common corporate processes

We'd Love If You Also Have These:
• Organisational skills that enable the individual to prioritise a varied workload. Priorities will often change to dictate focus of work – the candidate must have the ability to handle competing demands and last-minute changes effectively.
• Ability to multi-task, mange time effectively and prioritise
• Excellent oral and written communication skills - There will be regular contact with key internal and external stakeholders and partners.
• Calm and professional manner when working under pressure
• Positive, professional, proactive, diligent and flexible approach to work
• Outstanding organisational skills
• Excellent written communication skills
• Excellent command of Microsoft Office Suite (including Outlook, Excel, Word & PowerPoint).
Our Values:
• We are fueled by Persistence, adapting and seeking solutions in the face of challenges.
• We support and elevate diverse voices, promoting equity and Inclusion within our company, industries and community.
• We operate with a spirit of Entrepreneurialism, a willingness to take risks and mindset that is built to disrupt.
• We rely on Collaboration across our network to power culture and unite people around the world.
• We hold ourselves to the highest standards of Excellence in every aspect of our work, including how we interact with one another, our clients and our partners.
Our Work Ethic:

We know the world has changed, and we want to offer our employees the chance to collaborate at our unique office spaces, whilst enjoying the convenience of working from home.

We've adopted a hybrid working approach to give more flexibility on where and how we work. You'll find out more about what this means for this role during the recruitment process, but we are currently excited to have our employees experience our office culture as much as possible.

Endeavor unites and brings people together in our love of sport, culture, and entertainment. We understand this can only be accomplished when we harness the entirety of our company and lead with a lens of diversity, equity, and inclusion in everything we do. It means that we engage in anti-racism and ally-ship the way we do anything. Fiercely and fearlessly. As a global company that drives culture we endeavor to reflect the world's diverse voices both internally and externally to ensure success in our mission.

If you require reasonable accommodation during the application and selection process, please let us know. We will work together to best meet your needs.

Working Conditions
• This is a permanent position.
• This role will be based at our office in New York, with some flexibility on remote working as appropriate.
• Working hours are 9:00 – 18:00, Monday to Friday
• May be required to attend (and travel to) locations, including other IMG buildings and meetings
• Unsocial hours, dictated as and when by the demands of the business schedule
• Adapting to use of new systems and technology where appropriate

Per local requirements and in the interest of transparency, the range shown below reflects the prevalent current hiring range for this position. Hiring pay rates are based on a number of factors, including location and may vary depending on job-related qualifications, knowledge, skills and experience. Endeavor strives to provide locally competitive rewards packages, which include base rate along with, as applicable, short- and long-term incentives, growth and developmental opportunities, and robust benefits, such as health care, retirement, vacation and other paid time off, and additional offerings.

Hiring Range Minimum:
$58,500 annually

Hiring Range Maximum:
$82,500 annually

Jobcode: Reference SBJ-gwjqxp-18-221-53-209-42 in your application.