Executive Assistant

Job Description

Job Title
Executive Assistant

Hybrid 3x a week - New York, NY

In-office Expectations: This position is hybrid in-office, with the ability to work remotely for up to 2 days per week.

I. Job Summary | Major goals and objectives.

Dotdash Meredith is looking for a highly organized Executive Assistant to support our Chief Technology Officer and Chief Product Officer. The role requires you to be self-motivated, flexible, and nimble since we are a fast-paced, high-growth digital media company. You are responsible for maintaining multiple calendars, scheduling meetings with internal and external parties, coordinating travel, managing T&E, and tending to any other needs that pop up. This role reports directly into the executive you support.

II. Essential Job Functions
• Expertly manage day-to-day workflows, providing best in class support throughout back-to-back meeting days; often with little oversight and making judgements based on known priorities to the leaders you support
• Proactively check in, anticipating needs and offering to take things over
• Manage multiple calendars, scheduling all meetings and personal engagements with expert finesse, and overseeing them through to completion
• Clearly communicate calendar shifts to your executive's guests and internal stakeholders • Attend meetings when needed, taking notes on follow up items to track to help your leader drive completion of key deliverables and follow up on outstanding items
• Coordinate all travel arrangements including booking airfare, hotels, transportation, and reservations for multiple executives
• Compile and submit monthly expense reports, managing receipts and other documentation, while adhering to corporate policies on T&E
• Maintain relationships with your executives' most important external stakeholders, communicating with them over multiple channels
• Stay up-to-date on company happenings and priorities for the Product & Technology org at large, keeping your finger on the pulse of the organization's needs
• Provide coverage for the EA team when needed to ensure our top executives always have support present
• Assist with coordination of events, team outings, socials, onboarding; taking on ad-hoc projects as needed, proactively anticipating and solving problems

III. Minimum Qualifications and Job Requirements | All must be met to be considered.

Experience: Experience in an Executive or Administrative Assistant role

Specific Knowledge, Skills and Abilities:
• Proven technical capabilities in Apple iOS and G-Suite; Concur, Egencia and related systems are a plus
• Attention to detail and strong organizational skills are core talents of yours
• You have a natural sense of calm under pressure
• You thrive when you find solutions to tough problems
• Able to anticipate needs and work autonomously without much direction but also a team player
• You are the gatekeeper at all times
• You possess an innate drive to delight and exceed expectations
• You have a thirst for knowledge and a strong desire to learn about the business you support

It is the policy of Dotdash Meredith to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, the Company will provide reasonable accommodations for qualified individuals with disabilities. Accommodation requests can be made by emailing ddm.hr@dotdashmdp.com.

Pay Range
Hourly: New York: $40.00 - $48.40

Jobcode: Reference SBJ-d5v9k7-44-222-82-133-42 in your application.