Executive Assistant To SVP Media Distribution

Job Description

Job Summary
• Provide full administrative support to UK/Regional Content & Affiliate Sales leadership team
- maintaining a high professional standard of communication with all internal and external contacts .
• Key high profile stakeholder support for SVP of Affiliate and Content Distribution as the line of business lead
• Support the wider Regional Content & Affiliate Sales team based in the UK and act as central administrative point of contact, as needed .
• Work in partnership with fellow Content & Affiliate Sales E A to ensure executive team is support ed at all times , ensuring timely and prioritized assistance.

Area of Responsibility

You will be responsible ,
on behalf of the SVP and the Regional Content & Affiliate Sales l eads , for the following :
• Full end-to-end daily diary management .
• Full end-to-end meeting management .
• Booking of t ravel and accommodation.
• Expenses .
• Office management duties .
• Team assistance , as required .
• Acting as an ambassador for Content & Affiliates Sal es both internally and externally, directing queries as required .

Area of Accountability
• Accountable to UK/Regional Content & Affiliate Sales leadership team, the role will report to Director, Affiliate Distribution & Content Sales Planning who will oversee E A resource for the leadership team and ensure appropriate resource allocation and support is provided across multiple stakeholders
• Diary Management: actively manage and implement effective day-to-day diary organization for UK Content & Affiliate Sales leadership team ; ensure scheduling of timely updates and weekly briefings; communicate and liaise with other LOBs as required ; and actively support daily time management between meetings.
• Meeting Management: plan and schedule all internal and external meetings for UK/Regional Content & Affiliate Sales leadership team ; facilitate agenda creation and distribution; and work with internal catering company to provide catering (within budget) when required .
• Travel & Accommodation: manage all travel , transport and accommodation requirements including itineraries and bookings; and ensure all bookings are made within budget and in line with TWDC Travel & Expense policy.
• Expenses: collate and file all expenses accurately and within required time-frame ; and ensure all technical training in support of the above is completed and refreshers attended where required .
• Office Management: manage TWDC admin istrative systems ( e.g. SAP, Condecco , etc. ) ; support UK Content & Affiliate Sales leadership team with miscellaneous tasks ; and liaise with staff, suppliers and clients, as required .
• Team Assistance: support wider UK Content & Affiliate Sales leadership team in organising and implementing events, screenings and department functions as directed by the ex e cutive team .
• Department Ambassador: act as central administrative point of contact for the UK Content & Affiliate Sales team both internally and externally; ensure timely and professional handling of all queries; and manage and maintain filing systems, consistently seeking out improvements.

The Experience We Require From You
• Proven experience as a Personal /Exec u t i ve Assistant to Senior Executives
• Demonstrable working knowledge of MS Office, SAP , Concur and other associated administrative systems.
• E xperience working in a fast-paced , large multi-national organization.
• Able to work on own with minimal input from others but m anage to get the job completed
• Multi-tasking with tenacity to handle working with multiple stakeholders
• Flexes to demands of role and support required to ensure timely delivery
• Detail orientated – manage detail, manage nuances and document accurately
• Strong team player
• Ability to solve problems by efficient decision making
• MS Office application skills desirable

This position is with The Walt Disney Company Limited, which is part of a business we call The Walt Disney Company (EMEA).

The Walt Disney Company Limited is an equal opportunity employer. Applicants will receive consideration for employment without regard to age, race, colour, religion or belief, sex, nationality, ethnic or national origin, sexual orientation, gender reassignment, marital or civil partner status, disability or pregnancy or maternity. Disney fosters a business culture where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a rapidly changing world.

Jobcode: Reference SBJ-rbyj4o-3-14-73-0-42 in your application.