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Full Time Job

Executive Assistant

Disney

Burbank, CA 5 days ago
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  • Paid
  • Full Time
  • Mid (2-5 years) Experience
Job Description
Executive Assistant (Secretary IV)

JOB DESCRIPTION
Provide invaluable day-to-day administrative support to one or more Labor Relations executives by acting as the 1st point of contact for union business representatives, business agents, other studio labor executives, the Alliance of Motion Picture and Television Producers (AMPTP), internal management/staff employees, production executives and production management.  Also establish and maintain effective administrative and filing systems, answer phone calls and manage the phone (incoming/outgoing calls) and task status log, coordinate a hectic bargaining schedule with travel arrangements, prepare and for meetings and negotiations, prepare and reconcile expense reports, maintain contact information, research a variety of matters (which may include utilizing the internet) and perform other duties, as assigned.
The ideal candidate will be highly organized, professional under pressure, proactive, willing to take initiative, flexible, resourceful, collaborative, confidential, and able to multi-task various projects from inception to completion.
RESPONSIBILITIES
• Manage meeting and negotiations calendars
• Interact with a wide range of people in a professional, proactive, and courteous manner
• Assist and at times manage projects from inception to completion (responsibilities may vary from scheduling and coordinating to actual research and creation of project) and report back once tasks have been completed
• Partner with internal team to compile information and to ensure reports and summaries are accurate
• Prepare (and occasionally) create PowerPoint presentations for internal (and occasionally external) purposes
• Build teams and establish relationships regardless of title and level
QUALIFICATIONS
Required
• College Degree or equivalent work experience
• 2+ years administrative experience in the entertainment industry
• Demonstrated a bility to anticipate problems, problem solve and know when to escalate issues in a timely manner
• Demonstrated ability to prioritize and meet deadlines
• Strong people skills, including the ability to work effectively as part of a team and with demanding personalities
• Impeccable phone etiquette and exceptional interpersonal skills
• Demonstrated professional communication skills, both verbal and written
• Strong working knowledge and proficiency with PC and MAC business tools, i.e., Microsoft Suite - Outlook, Teams, Word, Excel, PowerPoint, etc.
• Must have knowledge of the entertainment industry and knowledge of key players is highly desirable
• Knowledge of and familiarity with unionized workforces
• Some knowledge of CONCUR Travel/Expense and American Express reservation systems is a plus.
Preferred
• Proven knowledge of Walt Disney Company policies and procedures preferred
• Labor Relations experience is preferred
The hiring range for this position in California is $53,300.00-$71,300.00 per year. The base pay actually offered will take into account internal equity and also may vary depending on the candidate's geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.
About The Walt Disney Studios:
For over 95 years, The Walt Disney Studios has been the foundation on which The Walt Disney Company was built. Today it brings quality movies, episodic storytelling, music, and stage plays to consumers throughout the world. The Walt Disney Studios encompasses a collection of respected film studios, including Disney, Walt Disney Animation Studios, Pixar Animation Studios, Marvel Studios, Lucasfilm, 20th Century Studios, and Searchlight Pictures. It is also home to Disney Theatrical Productions, producer of world-class stage shows.

This position is with Walt Disney Pictures, which is part of a business we call The Walt Disney Studios.
Walt Disney Pictures is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, religion, color, sex, sexual orientation, gender, gender identity, gender expression, national origin, ancestry, age, marital status, military or veteran status, medical condition, genetic information or disability, or any other basis prohibited by federal, state or local law. Disney champions a business environment where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a constantly evolving world.

Jobcode: Reference SBJ-k2253k-216-73-216-71-42 in your application.

Salary Details
Salary Range: $53,300 to $71,300 Per Year ($ USD)