Executive Assistant, Business Affairs

Job Description

Executive Assistant, Business Affairs (20th Century Studios)

The Business Affairs department at 20th Century Studios plays a critical role in supporting the studio's creative and commercial objectives by managing complex deal-making, contractual processes, and cross-functional coordination. Partnering closely with internal stakeholders and external partners, the team ensures that business operations run efficiently, confidentially, and in alignment with studio priorities. The department operates in a fast-paced, high-volume environment where accuracy, organization, and discretion are essential.
The Executive Assistant position provides overall administrative support for two Vice Presidents of Business Affairs, and other team members as needed, including but not limited to answering phones, maintaining busy calendars and day-to-day meetings.

Responsibilities:
• Primary contact for all incoming phone calls and communications (both mail and email).
• Meeting coordination, logistics, preparation, invitations and materials and taking meeting notes, as needed.
• Extensive project research and tracking, including maintaining up-to-date status reports (both physical and digital).
• Drafting deal memos and updating project summaries for internal distribution.
• Calendar Management; long range planning and day-to-day meetings.
• Heavy digital filing upkeep, including filing draft agreements, fully executed agreements, reference materials, background, and overview information.
• Preparation of all business-related expenses, ensuring expense reports and invoices are completed and filed in a timely manner.
• Order supplies/materials and process invoices where necessary.
• Partnering and working extensively with internal departments and external vendors to provide and/or receive necessary information, materials, approvals, updates, etc.
• Support departmental projects as needed.
• Troubleshoot occasional facility issues.
• Additional Duties as required.
Basic Qualifications:
• Professional, approachable communicator able to work effectively across all levels while exercising sound judgment, discretion, and confidentiality.
• Highly organized, detail‑oriented self‑starter with strong follow‑through; able to manage multiple priorities with urgency and flexibility.
• Strong administrative and technical skills, including phone coverage, filing, and advanced typing/spelling proficiency; highly proficient in Word, Excel, database management, PowerPoint, Keynote, and Outlook; technologically savvy.
• Positive, collaborative team player willing to work overtime as needed to support business priorities in Burbank and globally.
• Concur experience a plus.
Required Education: Bachelor's Degree or Equivalent experience
The hiring range for this position in Burbank, CA is $65,300 to $$87,500 per year based on a 40-hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate's geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.
About The Walt Disney Studios:
For over 95 years, The Walt Disney Studios has been the foundation on which The Walt Disney Company was built. Today it brings quality movies, episodic storytelling, music, and stage plays to consumers throughout the world. The Walt Disney Studios encompasses a collection of respected film studios, including Disney, Walt Disney Animation Studios, Pixar Animation Studios, Marvel Studios, Lucasfilm, 20th Century Studios, and Searchlight Pictures. It is also home to Disney Theatrical Productions, producer of world-class stage shows.

This position is with Walt Disney Pictures, which is part of a business we call The Walt Disney Studios.
Walt Disney Pictures is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, religion, color, sex, sexual orientation, gender, gender identity, gender expression, national origin, ancestry, age, marital status, military or veteran status, medical condition, genetic information or disability, or any other basis prohibited by federal, state or local law. Disney champions a business environment where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a constantly evolving world.

Jobcode: Reference SBJ-23np37-18-97-9-171-42 in your application.