Executive Assistant

Job Description

The Executive Assistant will provide administrative support to multiple Digital Strategy and Financial Planning & Analysis Vice Presidents across the Finance organization. This includes heavy schedule and travel management, expense reports, sensitive communications, and providing high level support to the broader Digital team.

Responsibilities
• Perform administrative duties and support day-to-day operations.

• Answer telephone, screen, and route calls respond to internal and external inquiries and provide routine information within scope of authority.

• Schedule appointments maintains and updates multiple VPs' daily calendar.

• Manage Vice Presidents' travel, expenses, and reconciliations to comply with audit.

• Schedule, organize and coordinate meetings and facilities, including travel, transportation/hotel arrangements, prepare and distribute materials, agendas, notes, handouts, etc.

• Arrange presentations and conferences, coordinate equipment needs and refreshments, compile and distribute materials, etc.

• Create MS PowerPoint/Google Slide presentations for Vice Presidents' and Executives' review.

• Act as administrative liaison to department staff, internal partners, vendors, and consultants.

• Assist with financial processing of invoices and purchase orders.

• Review, route and disseminate interoffice and external mail.

• Work on special projects and perform other related duties as assigned.

Requirements
• A minimum of 5 years of executive administrative experience within a fast paced, corporate environment.

• Bachelor's Degree or equivalent experience strongly preferred.

• Strong organizational and administrative management skills; must be articulate and detail-oriented.

• Self-motivated team player who thrives in collaborative environment.

• Excellent written and verbal communications skills.

• Proactive with ability to anticipate executive needs and ensure thorough follow-up.

• Ability to assess priorities and always maintain composure and diplomacy.

• Significant level of discretion due to exposure to confidential information.

• Must be adaptable and flexible to an ever-changing environment.

• Strong Gmail, Google Calendar and Google Suite skills preferred.

• Must have legal work authorization to work in the United States.

Jobcode: Reference SBJ-rnkm2k-3-145-42-94-42 in your application.