Business Administrative Assistant

Job Description

DESCRIPTION:

Job Description: Primarily responsible for performance and support of business office functions as well as general administrative duties; to include receptionist/front desk management. Needs be a multi-tasker with broad business experience, excellent communication, customer service, computer, and organizational skills.

Responsibilities:

Business/Credit/Collections Support:
• Check credit references on all new clients
• Respond to external requests for credit references
• Monitor cash-in-advance accounts to ensure payment
• Monitor cash and credit card payments, validate all payment posting
• Process weekly and monthly billing
• Balance and reconcile revenue daily and monthly
• Assist local Account Executives with the collection of delinquent accounts. make collection calls to clients and provide additional invoice copies or other documentation as requested
• Assist clients with credit portal set-up
• Process approved credit and debit adjustments
• Prepare aging/status reports for management and sales staff as the need arises

Business/Administrative Support:
• Distribution and coding of incoming invoices for approval by the appropriate department manager
• Ensure timely delivery of invoices to GBS for entry
• Answer incoming and internal telephone calls and transfer to accurate department
• Greet guests and clients of station
• Distribute prizes verifying ID and accurate completion of tax forms
• Process all station shipping and mailing
• Generate/mail EEO letters for new job postings
• Order and Maintain Office Supplies
• Generate PO's for film and administrative agreements
• Notary
• Various other duties as assigned

QUALIFICATIONS:

Preferred Skills/Experience: 3-5 years successful Accounts Payable/Receivable/Office Administration experience. Excellent communication and organization skills. Highly computer literate, to include MS Office/Word/Excel. Experience with Oracle and Wide Orbit is a plus.

Preferred Education Level: Associate Degree or Equivalent Experience

Major: Business/Accounting

FUNCTION: Administration

Jobcode: Reference SBJ-d96xm4-18-191-171-20-42 in your application.