Senior Coordinator, Creative Sync Licensing and Brand Partnerships

Job Description

Based in the heart of Hollywood, Capitol Music Group is home to some of the best-known labels in modern music; encompassing Capitol's generations of pop stars, the legendary recording of Motown, Astralwerks' famed DJs and producers and the jazz icons of Blue Note to name but a few. We produce, distribute, and promote some of the most critically acclaimed and commercially successful music in the industry. This role is a fantastic opportunity to join an organization on the cutting edge of the modern music business and, as part of Universal Music Group, a chance to be part of the world's leading Music Company.

In this position, Capitol Music Group's Senior Coordinator, Creative Sync Licensing & Brand Partnerships will serve as a key component to both the Brand Partnerships and Creative Sync Licensing teams. The candidate will be the first and primary point of contact for all audio, brand and sync needs both internally and externally. They will provide administrative support to the SVP of the Sync department while overseeing and creating critical, creative resources for both the Sync and Brand team, which requires: attention to detail, great organizational skills, exceptional writing and communication skills, a positive attitude and the ability to juggle multiple critical tasks on tight deadlines in a high-pressure environment. The ideal candidate has a high level of integrity and discretion in handling confidential information and professionalism in dealing with senior executives both inside and outside the company.

As an integral member of both the Creative Sync and Brand Partnerships team , you will support and interact with an extremely wide swath of music and entertainment professionals both within the Capitol Music Group organization and across all areas of media. The broad industry skills you will acquire and sharpen will create an invaluable understanding of industry at large. Passion for music, entrepreneurial spirit, polished professional demeanor, ability to keep calm under pressure and an artist-first mentality are critical for this role.

How you'll CREATE:

Support both the Creative Sync Licensing and Brand Partnerships teams through:
• Schedule team meetings, book conference rooms and set up zoom links or conference lines; attend meetings when assigned and circulate detailed notes to respective teammates
• Greet meeting participants (artists, artist teams, clients), set up meetings with required materials/media, make reservations or food arrangements when needed
• Identify and help facilitate key Brand and Sync opportunities across the roster including, but not limited to, brainstorming partnerships, researching marketplace trends and proactively contributing ideas to overall artist plans
• Track audio assets, compile and tag all metadata on assets and fulfill audio requests externally to clients and internally as needed and with discretion
• Maintain and update all team databases (i.e. adding contacts, logging pitches, tracking incoming Sync licensing requests/confirmations and Brand pitches/opportunities, marketing blasts, updating reports, etc.)
• Assist in product placement execution and event sponsorship opportunities through supporting the Team Lead and, as assigned, conducting outreach, coordinating contract execution, and ensuring deliverables are met
• Create, update and maintain priority documents and external pitch decks
• Create and execute weekly mailers to both Brand and Sync clients externally
• Oversee and manage show ticket processes and be willing to cover all shows when requested
• Interact with vendors and promptly process invoices
• Maintain a strong working knowledge of artist roster, employees, and external contacts

Responsible for all administrative duties for SVP, Head of Creative Sync Licensing, this will include, but is not limited to:
• Manage calendars and coordinate incoming/outgoing meeting requests
• Screen and direct incoming requests
• Manage and submit expense reports
• Book business travel as needed (accommodations & transportation)

Bring your VIBE:
• Position is located in Hollywood, CA; candidates must be willing to work from this location
• Must have a passion for all genres of music and popular culture
• Exceptional administrative, organizational, writing, time-management, communication, and creative skills
• Strong computer program skills: Microsoft Office, Google, Canva, Adobe, MailChimp, Keynote, PowerPoint, Digital Media savvy, Photoshop or InDesign a plus
• Self-motivated, positive attitude and work well under high pressure and speed
• Great social and interpersonal skills, direct experience with talent a plus
• Ability to interact with multiple levels of personnel and work well with others
• Ability to keep information highly confidential
• Ability to handle multiple projects and meet deadlines
• 2 - 4 years of agency, label and/or administrative experience in the music/entertainment business

Perks Playlist:
• Be part of an entrepreneurial, global organization that values authenticity, drive, creativity, relationships, and a competitive spirit
• Comprehensive medical, dental, vision, and FSA options, as well as:
• 100% coverage for out-patient mental health services
• Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more (up to $720/year)
• A lifetime fertility support allowance of $30,000 to plan participants
• Student Loan Repayment Assistance and Tuition Reimbursement
• 100% immediately vested 401(k) match on the first 5% of your contribution on eligible compensation
• Variety of ways to prioritize much-needed time away from work including:
• Flexible Paid Time Off (PTO) for exempt employees
• 3-weeks PTO for non-exempt employees
• 2-weeks paid Winter Break
• 10 Company Holidays (including Juneteenth and Wellbeing Day)
• Summer Fridays (between Memorial Day and Labor Day)
• Generous paid parental leave for every type of parent

Check out our full overview of benefits on the Perks Playlist page of the career site.

Disclaimer: This job description only provides an overview of job responsibilities that are subject to change.

Universal Music Group is an Equal Opportunity Employer

We are an E-Verify employer in Alabama, Arizona, Georgia, Mississippi, North Carolina, South Carolina, Tennessee, and Utah.

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Job Category:
Synch & Licensing

Salary Range:
$40,700 - $62,370

The actual base salary offered depends on a variety of factors, which may include, as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job. All candidates are encouraged to apply.

Jobcode: Reference SBJ-gp7kz9-3-142-237-38-42 in your application.