Speakers - Event Manager

Job Description

Who We Are

Creative Artists Agency (CAA), is the world's leading full service entertainment, media, and sports agency. We represent many of the most successful professionals working in television, film, music, theatre, video games, sports, and digital content. We also provide a range of strategic and marketing consulting services to corporate clients.

The Role

The Event Manager is a detail oriented and organized individual who successfully manages and executes multiple events simultaneously. This individual must work well under pressure and make tough decisions of significance in a timely manner. It is vital that this person is a creative thinker and remains positive and proactive at all times. They must demonstrate a sense of responsibility, independence, sociability, confidence, self-motivation, and flexibility.

The Event Manager works to ensure both Clients and Buyers have all their needs met before, during, and following each event. The Event Manager manages all event logistics, including travel arrangements, pre-event content calls, event briefings, among other things, and continually works to build, develop and maintain relationships with Clients and Buyers.

Responsibilities
• Act as a liaison between all parties and communicate accurate and comprehensive information to Clients, Buyers, teammates, and other internal departments.
• Ensure all aspects of Client's participation at events has been considered and discussed, in order to meet and exceed all parties expectations.
• Manage all aspects of Client's travel, including managing and negotiating travel budgets and additional expenses.
• Provide immediate support for any travel issues that arise, including during nights and weekends. This includes anticipating travel delays, developing contingency plans, and managing last minute or unforeseen complications.
• Negotiate, organize and implement special requests by Clients or Buyers, including book signings, autograph sessions, conference calls, riders, etc.
• Make independent decisions under high pressure circumstances in a cross-functional team environment.
• Review and approve marketing materials, including press releases, advertisements and publications relating to Client's participation in events.
• Create a comprehensive briefing through meticulous planning, in depth discussions, contract details and additional research as needed, to ensure all parties expectations are aligned and the event is flawlessly executed.
• Remain current on Client biographies, topics, and styles to serve as point of knowledge for Buyers during the planning stages of their event.
• Manage Client records to ensure the most up-to-date information is available to all members of the Speakers Department.
• Develop, maintain and strengthen relationships with Clients and Buyers.
• Provide on-site support to Clients (when required)
• Deliver unparalleled service, providing 24/7 support, creating unmatched value and trust with Clients and Buyers.

Qualifications
• BA/BS from an accredited University or College or equivalent work experience required
• 3-5 years of experience with event planning and/or travel management
• Available to work an extended schedule, including weekends and evenings, according to demands of the workload. This role is on call 24/7, due to the nature of client travel
• Customer service experience
• An aptitude for technology, media, and internet-based research and applications
• Proficiency in Microsoft products (Word, Excel, PowerPoint, and Outlook) and CRM databases Experience that demonstrates the ability to multitask and constantly reprioritize workload
• Exceptional verbal, written and interpersonal communication skills
• Experience in the lecture or travel industry a plus

Location

This role will be based in our New York City office.

Compensation

The annual base salary for this position is in the range of $65,000 - $75,000. This position also is eligible for benefits and discretionary bonus. Ultimately, the salary may vary based upon, but not limited to, relevant experience, time in role, business sector, and geographic location, among other criteria. Please talk with a CAA Recruiter to learn more.

Creative Artists Agency, LLC (the ''Company'') is committed to a policy of Equal Employment Opportunity and will not discriminate on the basis of race (inclusive of traits historically associated with race, including hair texture and protective hairstyles), color, religion, creed, gender or sex (including pregnancy, childbirth, breastfeeding or related medical conditions), national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, family and medical care leave status, military or veteran status, marital status, family status, sexual orientation, gender identity, gender expression, political affiliation, an employee's or their dependent's reproductive health decision making (e.g., the decision to use or access a particular drug, device or medical service), or any other characteristic protected by applicable law.

The Company also complies with the Americans with Disabilities Act and applicable state and local laws with regard to providing reasonable accommodation for qualified individuals with disabilities.

Jobcode: Reference SBJ-rjyqwb-3-23-102-227-42 in your application.