Publishing Rights Assistant

Job Description

Publishing Rights Assistant (UK)

THE AGENCY

Creative Artists Agency (CAA) is the world's leading full-service entertainment, media, and sports agency. We represent many of the most successful professionals working in publishing, television, film, music, theatre, video games, sports, and digital content. We also provide a range of strategic and marketing consulting services to corporate clients.
OVERVIEW

CAA, which acquired ICM Partners in 2022, has expanded its operation in London, bringing the agency's publishing business in-house. A fast-paced and growing department selling rights to the CAA list across all languages, territories, and formats to establish and develop literary careers worldwide; we work with internationally acclaimed and bestselling authors across fiction and non-fiction.

We are looking for a new detail-oriented and efficient Publishing Assistant to join our team, primarily to support two of our Agents. This Assistant will work on a client list comprised of UK- and internationally based authors, including names like Margaret Atwood, Eliza Clark, Oliver Bullough and Caleb Femi as well as many other bestselling and prize-winning writers of fiction, non-fiction, children's and YA books.

Responsibilities to include, but are not limited to:

Administration
• Processing post, author copies and book orders
• Tracking invoices and payments
• Drafting and track contracts throughout entire process of a deal in conjunction with the Agent and Contracts Manager
• Sending material to authors for approval
• Reading and comment on authors' new material and submissions, and manage incoming submissions
• Providing administrative support to the Agents, including diary management, booking travel, scheduling meetings, expenses, interviews etc
• Helping to collate guides for book fairs and handle all administration around the fairs including scheduling, creating guides and organising passes
• Handling post, author copies and book orders

Systems management
• Logging all Agent's deals on the relevant databases within a timely manner
• Keeping relevant databases updated

Communications
• Acting as the primary point of contact for Agent/s, and facilitate and respond to communications and enquires (via email and phone) both internally and externally e.g., with authors, clients, colleagues
• Handling enquires about rights sales, publicity and finance
• Liaising with the Agents on submission lists and prepare marketing materials, and day-to-day author business
• Requesting, creating and sending publication roundups when necessary
• Responding to clients, industry colleagues and internal departments in a timely manner
• Preparing newsletters, and write website and marketing copy
• Supporting with the creation of submission letters to publishers and creating publication round-ups
• Working closely with colleagues in the Translation and Book-to-Screen departments

QUALIFICATIONS/REQUIREMENTS
• Relevant experience in a similar role within an agency, publishing house or within the industry (desirable)
• A passion for books and reading, with a keen interest to develop a career in the publishing industry
• Ability to identify trends within the publishing industry and associated industries e.g. media such as podcasts, film, TV, and visual arts
• Excellent written and verbal communication skills
• Excellent attention to detail
• Impeccable organisational skills with the ability to multi-task
• Ability to effectively prioritise and work to deadlines
• Ability to remain composed under pressure within a fast-paced environment
• Ability to work off own initiative
• Strong problem-solving and entrepreneurial skills
• Client focused and service orientated with strong interpersonal skills
• Experience building successful relationships with clients and internal and external colleagues
• A team player that contributes fully to the team effort and plays an integral part in the smooth running of the team
• Proficient in Microsoft Office suite, including Microsoft Word, PowerPoint, and Excel

Please ensure you provide complete and legible information in your application. An incomplete application may affect your consideration for employment.

Creative Artists Agency (''CAA'') is committed to promoting equal opportunities in employment and creating a workplace culture in which diversity and inclusion is valued and everyone is treated with dignity and respect. As part of our zero-tolerance approach to discrimination in any form, you and any job applicants will receive equal treatment regardless of age, disability, gender reassignment, marital or civil partner status, pregnancy or maternity, race, colour, nationality, ethnic or national origin, religion or belief, sex or sexual orientation, or any other legally recognised protected basis under UK law.

Please inform CAA's Recruitment Department if you need any assistance completing any forms or to otherwise participate in the application process.

Jobcode: Reference SBJ-d8jvyx-3-147-242-204-42 in your application.