Full Time Job

Office Coordinator


Washington, DC 03-11-2023
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  • Paid
  • Full Time
  • Entry (0-2 years) Experience
Job Description

Who We Are

Creative Artists Agency (CAA) is the leading entertainment and sports agency, with global expertise in filmed and live entertainment, digital media, publishing, sponsorship sales and endorsements, licensing, media finance, consumer investing, fashion, trademark licensing, and philanthropy.  Distinguished by its culture of collaboration and exceptional client service, CAA's diverse workforce identifies, innovates, and amplifies opportunities for the people and organizations that shape culture and inspire the world.  The trailblazer of the agency business, CAA was the first to build a sports business, create an investment bank, launch a venture fund, found technology start-up companies, establish a philanthropic arm, build a business in China, and form a brand marketing services division, among other innovations.

The Role

This is a coordinator department within the Washington DC office .  This role is responsible for overseeing the office environment, organizing office operations and procedures, managing reception, assisting agents and executives with day-to-day office needs.

• Answer all incoming phone calls and transfer to the appropriate department/staff member. Email messages when appropriate 
• Greet visitors and visiting employees promptly and ensure guests are comfortable and are connected with the appropriate colleague
• Manage schedules for conference rooms and community spaces, if applicable
• Receive, sort and distribute incoming mail 
• Assist with clerical projects as assigned 
• Order office supplies and maintain office organization 
• Order kitchen supplies including food
• Help Facilities Lead with coordinating space for new hires and office moves
• Provide office communications
• Coordinate conference room meetings and manage scheduling / set-up for meetings
• Keeping office impeccably clean, tidy and organized
• Act as point person for building related concerns which includes , but not limited to scheduling repairs and equipment maintenance – escalate issues, as needed, to building management 
• Act as liaison between building management and staff members
• File, organize records, invoices and other important documentation

• Bachelor's degree with concentration in Business Administration preferred
• 1+ years of work experience in a professional office environment
• Proficiency in MS Outlook, Excel, Word, and PowerPoint.  Expert level with Windows/PCs. Knowledge and experience with multi-line office phones.
• General administration expertise
• Accomplished ability to multi-task and follow through on assignments
• Impeccable attention to detail, excellent organizational, planning, prioritizing and time management skills
• Ability to multitask and work well under pressure in a fast-paced environment
• Possess excellent verbal and written communication skills with colleagues at every level


This role is based out of the Washington DC office.

Compensation: The base hourly rate for this position is $23.00. This position also is eligible for benefits and discretionary bonus. Ultimately, wages may vary based upon, but not limited to, relevant experience, time in role, business sector, and geographic location, among other criteria. Please talk with a CAA Recruiter to learn more.

Please provide complete and legible information. An incomplete application may affect your consideration for employment.

The Company also complies with the Americans with Disabilities Act and applicable state and local laws with regard to providing reasonable accommodation for qualified individuals with disabilities.

Jobcode: Reference SBJ-gmo77x-3-236-209-138-42 in your application.

Salary Details

Salary Range: $23.00 to $0.00 Per Hour ($ USD)

Company Profile

Creative Artists Agency (CAA), is the world’s leading full service entertainment, media, and sports agency. We represent many of the most successful professionals working in television, film, music, theatre, video games, sports, and digital content.